Fleet Admnistrator

Hire Fleet Administrator

Salary: £28,000–£33,000 per annum
Location: In person
Parking: Free on-site parking

About the Role

We are looking for a highly organised and proactive Hire Fleet Administrator to join a busy and fast-paced team.

You will play a key role in supporting the smooth and efficient running of hire fleet operations, ensuring that vehicles, equipment and documentation are accurately managed and maintained to a high standard.

Key Responsibilities

• Maintain accurate records of fleet assets, hire agreements and service schedules.
• Process hire contracts, contract extensions and off-hire documentation.
• Liaise with customers regarding bookings, collections and vehicle returns.
• Coordinate with workshops to schedule maintenance, repairs and inspections.
• Monitor fleet compliance, including MOTs, servicing, insurance and safety checks.
• Handle invoice queries and provide general administrative support to the hire desk.
• Work closely with the operations team to ensure the fleet is managed efficiently.
• Provide a high standard of customer service to customers, suppliers and internal teams.
• Ensure all relevant documentation and records are kept accurate and up to date.

About You

The successful candidate will be highly organised, detail-oriented and confident working in a busy operational environment.

You will ideally have:

• Strong organisational and administrative skills.
• Excellent attention to detail and accuracy.
• Confident communication skills, with the ability to build positive relationships with customers and suppliers.
• Good working knowledge of Microsoft Office, particularly Excel, Word and Outlook.
• The ability to prioritise workloads and manage multiple tasks effectively.
• The ability to remain calm and organised when working under pressure.
• Previous experience within hire desk, fleet administration, transport or logistics would be advantageous, but is not essential.
• Experience using fleet management or hire systems would be beneficial.

What We Offer

• Competitive salary of £28,000–£33,000 per annum
• Free on-site parking
• A varied and fast-paced working environment
• The opportunity to develop your experience within fleet and hire operations
• A key role within a busy and supportive operations team