Fleet & Operations Coordintaor
Zenith Advisory Partners
We're looking for a highly organised and proactive Fleet & Operations Coordinator to join our Supply Chain team in a varied and rewarding role that combines ownership of our company car fleet and asset management with broader operational support.
Working closely with the Head of Supply Chain, you'll become a trusted member of the team, taking ownership of the day-to-day management of our company car fleet and asset register while helping to coordinate activities across our warehouse and sales operations. This is a hands-on role where you'll be responsible for keeping things organised, ensuring important tasks are followed through, and helping the wider function operate efficiently.
You'll be the main point of contact for fleet administration, vehicle compliance, leasing providers and drivers, while also maintaining accurate asset records, supporting reporting, coordinating suppliers and contributing to process improvements across the department.
Key Responsibilities:
Company Car Fleet Management:
- Own day-to-day administration of the company car fleet, vehicle allocations, orders, returns, renewals and end-of-lease activity.
- Maintain accurate fleet records: vehicles, drivers, lease/contract terms, service and MOT dates, and mileage.
- Manage driver compliance, licence checks, insurance, fuel/charging arrangements and adherence to the company car policy.
- Act as the point of contact for leasing providers, suppliers and drivers; resolve queries and coordinate repairs, defects and replacements.
- Support cost control and reporting on the fleet, including invoice checking, mileage/usage reporting and flagging savings opportunities.
- Maintain and develop the asset register, ensuring assets are accurately recorded, tagged, located and accounted for.
- Coordinate asset lifecycle activity: acquisition, allocation, transfer, maintenance and disposal, with appropriate sign-off.
- Carry out periodic audits and reconciliations to keep records accurate and support finance, insurance and compliance needs.
- Liaise with internal teams and suppliers on asset requirements, warranties and servicing.
- Act as a trusted delegate to the Head of Supply Chain, picking up tasks and follow-ups across warehouse and sales operations so priorities keep moving.
- Coordinate across teams, chasing actions, unblocking issues and ensuring decisions are communicated and followed through.
- Prepare and pull together information, updates and basic reporting on behalf of the Head of Supply Chain.
- Provide cover for defined routine tasks during the Head’s absence or peak periods (within agreed limits, escalating anything outside remit).
- Maintain trackers, records and shared documentation to a consistently high standard of accuracy.
- Produce clear, concise updates and summaries for the Head of Supply Chain and wider stakeholders.
- Support purchase requisitions, invoice queries and supplier coordination relevant to fleet, assets, facilities and the wider function.
- Identify and suggest improvements to fleet, asset and supply chain processes.
- Support ad-hoc projects and initiatives across the supply chain function as they arise.
- Help embed consistent ways of working and contribute to the function’s wider improvement and quality (QMS) agenda.
Essential (hired on aptitude):
- Fleet management experience
- Highly organised – able to juggle multiple defined responsibilities and ad-hoc requests without dropping detail.
- High agency – takes ownership, anticipates needs and gets things done with limited supervision.
- Strong administrator – accurate, methodical and comfortable owning records, trackers and reporting.
- Numerate and systems-confident – competent with spreadsheets and able to learn new systems quickly.
- Clear communicator – professional and confident dealing with internal teams, drivers and external suppliers.
- Discreet and trustworthy – handles sensitive information and acts credibly as a delegate.
- Adaptable team player – comfortable flexing across warehouse, sales operations and project work.
- Full & clean UK driving licence – relevant to the company car fleet remit.
- Experience maintaining an asset register or fixed-asset records.
- Familiarity with leasing arrangements, BIK/company car tax, fuel cards, telematics or driver-compliance processes.
- Exposure to supply chain, warehouse or operations environments.
- Awareness of quality / ISO management systems.
- Experience with fleet, asset or ERP/finance software.
- Salary up to £36,000, depending on experience.
- Opportunity to join a growing and successful organisation
- 30 days of annual leave (includes bank holidays)
- Company pension scheme
- DIS cover of three times salary
- Simply Health
- EAP, and access to Virtual GP
- Discount platform, including cycle to work and holiday purchase
- Supportive and collaborative working environment
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