Fleet/Plant Administrator

FLEET/PLANT ADMINISTRATOR

NORTH GREENFORD

SALARY UP TO £35K DEPENDING ON EXPERIENCE

Job Purpose

Our client is looking for an organised and proactive Fleet/Plant Administrator to join their growing team. This role would suit someone with a background in the plant hire industry, such as a Hire Controller, Plant Coordinator, or someone with similar operational experience.

You'll play a key role in supporting the day-to-day running of our operations, managing orders from start to finish, coordinating logistics, maintaining accurate records, and providing excellent customer support. Seeking someone who enjoys taking ownership of their workload, can work independently, and thrives in a fast-paced environment.

The successful candidate will complete an initial 1–2 month office-based training period before moving to a hybrid working arrangement, with approximately one day per week in the office. Therefore, applicants should ideally be based within a reasonable commuting distance of London.

Key Responsibilities

• Manage attachment orders from receipt through to invoicing.
• Coordinate container shipments from booking through to delivery and completion.
• Produce and maintain CE certification and associated documentation.
• Set up new fleet assets, including fleet numbers, service schedules and documentation.
• Upload and manage LOLER certificates, CE certificates and specification sheets.
• Support the sales team by raising preparation sheets, updating sales trackers and sending customer documentation.
• Arrange transport and shipments, including Palletways bookings and commercial invoices.
• Respond to customer enquiries and gather information for quotations.
• Attend weekly planning meetings with the operations team.
• Assist with pricing of ex-hire equipment.
• Provide cover for the Purchasing Coordinator during periods of absence.

About You

• Previous experience within the plant hire, construction equipment or machinery industry.
• Experience as a Hire Controller, Plant Coordinator, Hire Desk Controller or similar operational role.
• Experience of the Insphire software is advantageous, but not essential.
• Excellent organisational and time management skills.
• Strong attention to detail and the ability to manage multiple tasks simultaneously.
• Confident communication skills with both customers and colleagues.
• Good IT skills, including Microsoft Office.
• The ability to work independently and manage their own workload.
• A positive, proactive attitude and willingness to get involved across different areas of the business.

What’s on Offer

• Hybrid working following successful completion of training.
• A varied and rewarding role with genuine responsibility.
• A supportive team environment.
• Opportunities to develop your skills and grow within the business.

If interested in applying for this excellent Fleet/Plant Administrator role, kindly submit your CV to Anna Maguire.

Whilst we will endeavour to contact you following your response, occasionally due to the high volume of applications this cannot always be possible and we are only able to contact shortlisted candidates.  We will keep your details on file and may contact you with future opportunities.