Grants Administrator

Grants Administrator
Portsmouth
£23,500 – £26,500
Permanent

About the Role

An excellent opportunity has arisen for an organised and proactive Grants Administrator to join a busy Grants team in Portsmouth.

Reporting to the Senior Grants Officer, you will provide high-quality administrative support across a range of grant programmes, helping to ensure applications and awards are processed efficiently and that applicants, stakeholders and beneficiaries receive a professional and responsive service.

This is a varied administrative position involving customer contact, database management, application processing, reporting and general coordination. The successful candidate will be comfortable managing a range of tasks, maintaining accurate records and working to deadlines while providing a high level of customer service.

Key Responsibilities

As Grants Administrator, your responsibilities will include:

• Acting as an initial point of contact for grant applicants and potential applicants, responding to enquiries by telephone, email and face-to-face.
• Monitoring and administering grant applications through online portals and internal grants management systems.
• Maintaining accurate and up-to-date records, ensuring information is entered correctly and consistently.
• Providing administrative support for grant-related workshops, events and stakeholder activities.
• Assisting with the administration of individual grants, including preparing case files, correspondence and supporting documentation.
• Organising meetings, preparing agendas and meeting papers, arranging hospitality and accurately recording minutes and decisions.
• Producing reports and assisting with the preparation of statistics, data and graphical information using Microsoft Excel and other Microsoft Office 365 applications.
• Developing and maintaining positive working relationships with internal and external stakeholders, including funded organisations and beneficiaries.
• Supporting the wider Grants team with general administration and ensuring grant processes are delivered efficiently and effectively.
• Ensuring enquiries and applications are dealt with promptly and professionally throughout the grant process.

About You

We are looking for an organised and detail-focused administrator who enjoys working with people and is confident managing a varied workload.

You will ideally have previous experience within an administrative or coordination position and be comfortable working with databases, Microsoft Office and detailed records.

The successful candidate will have:

• Previous experience in an administrative or coordination role.
• Strong organisational skills with the ability to manage competing priorities and deadlines.
• Excellent attention to detail and a high level of accuracy.
• Confident written and verbal communication skills.
• Good customer service skills and the ability to deal professionally with a range of enquiries.
• Experience working with databases and Microsoft Office applications, particularly Excel.
• Experience supporting meetings, preparing documentation and taking minutes would be advantageous.
• The ability to handle sensitive or confidential information appropriately.
• An understanding of, or genuine empathy with, the Armed Forces community and the support available to serving personnel, veterans and their families.

Benefits

The organisation offers a comprehensive benefits package, including:

• Hybrid working
• Enhanced annual leave
• Private medical insurance
• Life assurance
• Employee Assistance Programme
• 7% employer pension contribution
• Salary sacrifice pension scheme
• Enhanced maternity, paternity and sick pay
• Cycle to Work scheme
• Free access to the on-site fitness centre
• On-site parking

Apply now or call Lynsey at Key Recruitment for more information