Health and Safety Administrator- Part Time in Belfast

Due to continued expansion, we are seeking an organised and proactive Part-Time Administrator to join a busy team based in East Belfast.

• Location: East Belfast
• Hourly Rate: £14.00 – £14.50 per hour
• Hours: 9.00am – 5.00pm
• Working Days: Ideally Monday – Wednesday (some flexibility may be considered for the right candidate).
• Position: Part-Time

Reporting directly to the Health & Safety Manager, you will provide essential administrative support, with particular responsibility for maintaining the company's online Health & Safety system, coordinating training and ensuring employee records and documentation are kept accurate and up to date.

This is an excellent opportunity for an experienced administrator who enjoys a varied role and takes pride in keeping things organised and running smoothly.

Key Responsibilities

• Managing the online Health & Safety system, including maintaining the training matrix.
• Liaising with external training providers to arrange and book training courses.
• Coordinating training schedules with internal contacts, supervisors and subcontractors, confirming attendee numbers, dates and times.
• Sending training confirmations and following up with providers to ensure attendance numbers are accurate.
• Scanning, photocopying and uploading employee certificates and relevant documentation onto the system.
• Maintaining accurate and up-to-date employee records.
• Handling incoming and outgoing telephone calls and general enquiries.
• Supporting the implementation and administration of a grant process, liaising with the Accounts Department.
• Providing general administrative support and assisting with ad hoc duties as required.

About You

The successful candidate will demonstrate:

• Previous experience in an administration or office support role.
• Excellent organisational skills and strong attention to detail.
• The ability to maintain accurate records and manage documentation efficiently.
• Good working knowledge of Microsoft Office, particularly Word, Excel and Outlook.
• Strong verbal and written communication skills.
• The ability to prioritise workloads, work independently and meet deadlines.
• A professional, positive and proactive approach.