Hr Administrator in Gerrards Cross, Buckinghamshire

Our client is an established international organisation operating across the UK and Europe, delivering complex projects for clients in a range of specialist and operational sectors.

The business works closely with its customers and supply chain partners to deliver projects efficiently, with a strong focus on safety, quality and positive outcomes.

The Role

The HR Administrator plays a key role in delivering an efficient, compliant and high-quality HR service across the full employee lifecycle.

The role is responsible for the day-to-day coordination and administration of HR processes, ensuring accuracy, strong audit trails and compliance with UK employment law, right to work requirements and relevant industry standards.

Main Duties and Responsibilities

Administration

• Act as the first point of contact for UK HR queries, providing a responsive and professional service.
• Maintain accurate employee data within HR systems promptly and correctly.
• Support management of the HR inbox, responding within agreed timeframes and ensuring documentation is complete, compliant and stored in line with GDPR and audit requirements.

Onboarding and New Starters

• Own the onboarding process from pre-employment through to the first week, including managing communications, coordinating and hosting inductions, and ensuring all compliance requirements are met.
• Ensure new starters are accurately set up across HR systems, payroll and benefits, with complete and compliant employee records maintained.

Payroll and Benefits

• Own the preparation and accuracy of monthly payroll data, including starters, leavers, contractual changes and other updates.
• Maintain payroll trackers and audit trails, resolve payroll queries and support the smooth running of the monthly payroll cycle.
• Manage employee benefits, liaise with providers where needed, and process HR-related invoices accurately and on time.

Global Mobility and Compliance

• Own the administration and tracking of relevant international work documentation and visa requirements, ensuring records are accurate and up to date.
• Maintain right to work documentation and support with sponsor licence requirements, escalating any risks or upcoming deadlines as needed.

Time, Attendance and Leave

• With support from the HR Advisor, administer annual leave, sickness absence and family-friendly leave processes, ensuring all data is accurately recorded within HR systems.
• Support managers with basic absence queries and ensure relevant information is captured and shared with the HR Advisor in a timely manner.

Employee Relations Support

• Provide administrative support across employee relations processes, including preparing letters, meeting notes and documentation.
• Support the HR Advisor and HR Manager with case administration, ensuring records are accurate, well organised and maintained in line with confidentiality and compliance requirements.

Reporting and HR Data

• Maintain accurate people data and support the production of regular HR reports, including joiners, leavers, absence and payroll inputs.
• Ensure trackers and reporting data are consistently updated, reliable and available to support business decision-making.

Continuous Improvement

• Contribute suggestions and recommendations for process improvement and participate in wider HR projects.
• Identify opportunities to improve HR processes and administrative efficiency, supporting ongoing system and process improvements.
• Contribute to standardising HR practices and support wider HR projects as required.

Skills and Experience

• Strong communication skills and excellent attention to detail.
• Proficient in Microsoft Office and HRIS systems.
• Ability to learn quickly and work effectively under pressure.
• Good time-management and prioritisation skills.
• Experience in HR administration or a similar role, ideally within a project-based, operational or construction-related environment.