Legal Assistant

Job Purpose

We are seeking an organised and detail-focused Conveyancing Assistant / Legal Administrator to provide comprehensive administrative and legal support to the conveyancing team. The successful candidate will assist with residential and commercial property transactions from instruction through to completion and post-completion.

The role will involve supporting freehold and leasehold matters, commercial property transactions, bridging finance, and transactions involving companies, LLPs, SPVs, trusts, and other corporate structures. The ideal candidate will have previous experience within a conveyancing or property law environment and be confident managing a busy workload while providing excellent client care.

Key Responsibilities

• Assist with residential sales, purchases, remortgages, transfers of equity, and new build transactions.
• Open and manage client files, completing all required compliance procedures.
• Carry out identity verification, AML, source of funds, and source of wealth checks.
• Prepare client care documentation, engagement letters, and legal correspondence.
• Request and review contract packs, title documents, searches, and redemption statements.
• Draft and prepare legal documents under appropriate supervision.
• Liaise with clients, estate agents, lenders, brokers, and other solicitors.
• Monitor transaction milestones and proactively chase outstanding information.
• Assist with exchange, completion, and post-completion processes.
• Prepare completion statements and assist with completion arrangements.
• Submit Land Registry applications and SDLT returns where required.
• Assist with leasehold sales and purchases and review relevant documentation.
• Liaise with managing agents, landlords, and management companies.
• Assist with leasehold enquiries, including service charges, ground rent, and landlord consents.
• Prepare post-completion notices, including notices of transfer and charge.
• Support commercial property acquisitions, disposals, refinancing, and leasing matters.
• Assist with reviewing commercial contracts, title documents, and property searches.
• Liaise with lenders, surveyors, accountants, and commercial agents.
• Assist with bridging finance transactions and monitor strict lender deadlines.
• Coordinate transactions involving purchases, refinancing, and exit strategies.
• Assist with transactions involving companies, LLPs, SPVs, partnerships, trusts, and pension schemes.
• Obtain and review Companies House information and verify corporate structures.
• Assist with company authority documents, board minutes, resolutions, and security documentation.
• Provide regular updates to clients and maintain excellent standards of client care.
• Maintain accurate electronic and paper files in line with GDPR and firm procedures.
• Ensure compliance with SRA, CLC, AML, and other relevant regulatory requirements.
• Manage correspondence, incoming enquiries, diaries, appointments, billing, and file closures.
• Previous experience within a conveyancing or property law environment is essential.
• Strong organisational, communication, time management, and attention-to-detail skills are required.
• A conveyancing or legal administration qualification, including CILEX or CLC studies, is desirable but not essential.

Knowledge, Skills & Experience

The successful candidate will have previous experience working within a conveyancing or property law environment, with a good understanding of residential property transactions. Experience with leasehold matters is highly desirable, while exposure to commercial property, bridging finance, and corporate property structures would be advantageous.

You will be highly organised, proactive, and able to manage multiple transactions and deadlines effectively. Strong communication and client care skills are essential, alongside excellent attention to detail and the ability to work both independently and as part of a team.

Experience using legal case management systems and Microsoft Office is required, together with an understanding of HM Land Registry procedures and relevant compliance requirements.

Qualifications

A legal administration or conveyancing qualification is desirable but not essential. CILEX, CLC, or equivalent legal studies would be advantageous, alongside a commitment to continued professional development.

What We Are Looking For

We are looking for a professional, approachable, and reliable individual who takes pride in delivering a high standard of client service. The successful candidate will be calm under pressure, proactive in progressing matters, and able to maintain accuracy and confidentiality while working within a busy conveyancing environment.