Legal PA

A well-established professional services organisation is seeking an experienced and proactive Legal PA to join its support function. This role will provide dedicated administrative and PA support to 2-3 fee earners, working closely with them and business support colleagues to ensure the smooth day-to-day running of the department.

This is an excellent opportunity for a highly organised individual who enjoys working in a fast-paced, client-facing environment and takes pride in delivering an exceptional level of support. The successful candidate will act as a central point of contact for both internal and external stakeholders, helping to coordinate administrative activities and ensuring the wider team can focus on delivering outstanding client service.

The organisation offers a collaborative and inclusive working environment where employees are encouraged to contribute ideas, develop professionally, and build strong working relationships across the business. Flexibility, teamwork, and a commitment to excellence are highly valued, with support available to help colleagues perform at their best.

Working alongside a friendly and professional team, you will play a key role in maintaining effective communication, managing priorities, and providing comprehensive administrative assistance across a range of business activities. This position would suit someone who can confidently manage multiple tasks, remain calm under pressure, and consistently demonstrate a high level of attention to detail.

In this role, you will:

• Deliver a professional and responsive service when handling client queries and requests via telephone, email, and written correspondence.
• Manage administrative processes relating to files and matters, including opening, maintaining, and closing records while ensuring compliance standards are met.
• Provide proactive support to senior stakeholders and wider team members, coordinating diaries, meetings, travel arrangements, accommodation bookings, and expense submissions.
• Assist with the end-to-end billing process, liaising with fee earners and finance teams to help ensure invoices are issued accurately and payments are received efficiently.
• Handle incoming and outgoing documentation promptly, ensuring all records and original documents are processed and stored correctly.
• Contribute to team projects, operational initiatives, and business development activities where required.
• Work closely with colleagues across different offices and departments to maintain a high standard of service and operational efficiency.

Working Pattern: Hybrid working arrangement with a requirement to attend the office three days per week.

To be successful in this position, you will have:

• Strong experience in an administrative, executive support, personal assistant, or legal support role.
• Prior exposure to a Real Estate or Property legal environment would be advantageous, although not essential.
• Excellent organisational skills with the ability to manage competing priorities and work independently.
• Outstanding written and verbal communication skills, including a professional and confident telephone manner.
• A collaborative approach and the ability to develop positive working relationships with colleagues and stakeholders.
• A proactive, solutions-oriented mindset with a willingness to take ownership of tasks and drive them through to completion.
• High levels of accuracy, attention to detail, and a methodical approach to your work.

Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.