Legal Secretary

Are you a highly organised Legal Secretary with exceptional attention to detail and a passion for delivering first-class administrative support? Our client is seeking a proactive and professional individual to join our busy legal team, where you'll play a vital role in ensuring the smooth day-to-day operation of the practice.

This is an exciting opportunity to work alongside experienced legal professionals in a collaborative and fast-paced environment, supporting both partners and legal professionals within an Employment, Pensions & Immigration team.

Company Benefits:

• Competitive salary + bonus scheme
• 5% employer pension contribution
• Private medical insurance
• Life assurance & permanent health insurance
• Travel allowance or free parking
• Cashback health scheme

Key Responsibilities:

Team and Client Support

• Play a key role in supporting the billing process/cycle using our practice management system, including raising and processing invoices, dealing with time allocations/transfers and producing WIP and debt reports

• Sending out fee updates and invoices to clients on behalf of the lawyers

• Using the New Business Introduction system to carry out conflict searches and to open new matters.

• Using the client relationship software, to update contact details and the client data base and to record business development and marketing activity, including referrals “in” and “out” of the firm from other legal or professional services firms or other sources of business

• Proactively seeking work to assist other team members during quieter periods

• Assist in answering telephone calls promptly at all times and taking messages and contacting clients as needed, especially in relation to assisting with new enquiries

• Provide cover for other secretaries (including in other teams) during breaks, absences and busy periods

• Act as a point of contact for clients in lawyers’ absence, as required Document management/document production

• Preparing client engagement letters and dealing with signature of such letters, arranging for other documents to be sent to clients and other parties for signature via DocuSign

• Provide a comprehensive, accurate and timely word processing service for the creation and amendment of documents, pitches and presentations using Word, Excel and Powerpoint

• Ensuring documents returned to the lawyers accurately reflect the original request before returning work. This will include proof reading the document, checking spelling, grammar, sense, amendments and presentation

• Assisting with all travel and accommodation arrangements and prepare all necessary documentation to support lawyer business trips

• Manage and file emails and carry out management of e-post and correspondence

• File management, including scanning and filing documents and notes electronically as required, keep lawyers’ diaries up to date in Outlook

• Arrange internal and external meetings, liaising with reception as required

Experience and Skills Requirements

• Previous experience as a Legal Secretary or in a similar legal support role.
• Excellent organisational and time-management skills.
• Strong communication and interpersonal abilities, a high level of accuracy and attention to detail.
• Proficiency in Microsoft Office and legal case management systems.
• The ability to prioritise workloads and work effectively under pressure.
• A professional, positive and client-focused approach.

Advantageous

• Proven experience working in a law firm environment, with knowledge of legal proceedings and documentation.
• Specific knowledge and experience of legal documentation, including the legal billing process.
• Expertise with IT software customarily used by professional services firm
• Private practice law firm experience preferred.

If you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted.