Legal Secretary in Essex
Posted by Gerrard White
£25,000 – £35,000 a year
Essex · Permanent
Location: Frinton-on-Sea
Salary: Competitive
Hours: Full-time
Working pattern: Office-based / hybrid
Gerrard White is recruiting a Legal Secretary for an established law firm client. You'll support a team of solicitors and fee earners, keeping files, documents and diaries in order so they can concentrate on client work.
The role
- Producing letters, emails, reports and legal documents from digital dictation, manuscript and drafts
- Formatting, proofreading and amending documents to the firm's house style
- Opening new matters, carrying out file set-up checks and closing files on completion
- Keeping paper and electronic files organised, accurate and up to date
- Managing fee earners' diaries, booking appointments, meetings and meeting rooms
- Acting as first point of contact for client calls and emails, taking clear messages and dealing with routine queries
- Preparing and sending out client care letters, engagement documents and standard forms
- Scanning, photocopying, collating and posting documents, including bundles where needed
- Assisting with billing administration, such as preparing bills and logging payments in and out
- Liaising with clients, other firms, courts, the Land Registry and other third parties as needed
- Covering for colleagues in the secretarial team during busy periods and absences
- Experience as a legal secretary or in a legal administration role
- Fast, accurate typing, with confident audio typing
- A good working knowledge of Microsoft Word, Outlook and Excel
- Experience with a legal case management system (training can be given on the firm's own system)
- Strong spelling, grammar and attention to detail
- Well organised and able to juggle several fee earners' priorities and deadlines
- Professional and friendly on the phone and in writing
- Discreet with confidential client information
Gerrard White is acting as an employment agency for this vacancy. Applicants must have the right to work in the UK.
These duties are typical of a legal secretary role, not taken from Ellisons' brief. Before the advert goes out, check them against what the client actually needs. In particular, check the training line about the case management system, the Land Registry contact and the billing tasks, which won't fit every department.
GWV Talent Solutions Limited (trading as Gerrard White Consulting and Vermelo RPO) acts as an employment agency for permanent recruitment and an employment business for the supply of temporary and contract workers. By applying for this job you accept the terms of our Privacy Policy and Terms of Service Agreement which can be found at (url removed)
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