Legal Secretary in Leigh-on-Sea, Southend-on-Sea

I'm supporting a well established and supportive Law firm who is recruiting for an experienced Legal Secretary /  Assistant to support the Senior Partners in the Private Client, Residential Conveyancing and Family Department in a busy office in Leigh on Sea.

The job role will include - 

¨ Handling telephone and other queries from clients and others.

¨ Receiving telephone messages, facsimile messages and emails ensuring they are dealt with promptly.

¨ Communicating with clients in their personal calls to the office and ensuring that they are given a prompt, efficient and friendly service.

¨ Assisting with duties including typing of letters, documents, filing and copying.

¨ Preparing documents and correspondence, including preparing mail and enclosures.

¨ Assisting in administration of Private Client files from opening of files to their close and subsequent archiving

¨ Making appointments, maintaining and reviewing the diary on a daily basis.

¨ Management of financial aspects of client files including ensuring that all money transactions are notified to the Accounts Clerk and are also noted on every file’s money sheet.

¨ Research of relevant legal issues.

¨ Drafting legal documents and correspondence.

¨ Meeting with clients on behalf of the department to assist with legal matters such as Lasting Powers of Attorney and Probate matters.

¨ Regular reviews of files.

¨ Covering for others when they are unavailable.

¨ Providing guidance to new, inexperienced or temporary members of staff as necessary.

¨ Ensuring all matters are dealt with smoothly in the absence of Senior Partner and that clients queries are promptly dealt with.

¨ Ensuring that the Wills LPA’s & Probate precedents and database are kept up-to-date, effective and in order.

¨

Skills Required

¨ Ability to learn quickly.

¨ A willingness to develop secretarial skills.

¨ An ability to work under pressure.

¨ Effective communication and interpersonal skills

- There will be significant contact with clients and other parties with whom a good working relationship is crucial.

¨ The ability to apply common sense in handling competing priorities.

¨ Sound work management and organisational skills and Initiative.

Essential Attributes

¨ Existing experience in an office environment is essential.

¨ Proficiency with Word and Outlook.

¨ Good Typing speed.

¨ Excellent typing accuracy.

¨ Good spelling and punctuation.

¨ Good attention to detail.

Please apply asap, this role is working for a leading law firm, offering excellent benefits, career progression and competitive salary.