Medical Secretary

Job Title: Medical Secretary

Location: Ardenleigh, Kingsbury Road, Erdington, Birmingham B24 9SA

Hours: 37.5 hours per week –Monday – Friday 8.00am – 4.00pm / 8.30am – 4.30pm /

9.00am – 5.00pm

Trust Location: Birmingham and Solihull Mental Health NHS FT

Role type: Temporary for 3 months with possibility of extension

Reference: 89969

Role details

Able to provide comprehensive administrative and secretarial support within a complex mental health environment whilst ensuring compliance with NHS policies, statutory requirements and legal frameworks

Duties to include but not limited to:

• The post holder will be responsible for providing a confidential, professional and competent service to the Consultant Psychiatrist and the multi-disciplinary clinical team. To act as liaison link to the multi-disciplinary clinical team, ensuring accurate and up to date information sharing and communication in relation to patient care in accordance with guidelines of the Care Programme Approach. 
• Responsibility for providing a comprehensive secretarial and administrative service to the Consultant Psychiatrist and members of the medical team
• Responsibility for accurate entries on to the patient information system on a day of receipt, ensuring all multi-disciplinary teams/nursing staff have access to the up to date information in relation to the care of the patient is made on daily basis. 
• Ensuring that an accurate record of the discussion undertaken at the weekly Clinical Team/CPA meetings, which include all details of patient care including any medication changes and leave status are entered on to the patient information system and ensuring that copies are printed and sent to the units for patient notes and distributed appropriately and any appropriate follow action as required on a weekly basis. 
• To maintain a rolling programme of CPA Case Conferences and make all required preparations for regular case conference for inpatients to meet the guidelines for Care Programme Approach Legislation on a weekly basis. 
• Responsibility for ensuring that nursing staff are aware of escort numbers when patients are going on leave, court or to hospital as and when required.
• Word/text processing, transcription from digital dictation, admission summaries, discharge summaries, Mental Health Review Tribunals, Hospital Managers reports and any ad hoc requirements of the team
• Taking receipt of referrals to the medical team, recording and action as appropriate.
• Acting as a focal point for telephone enquiries to the Consultant Psychiatrist, Team Manager and Clinical Team taking messages and communicating them in a timely and effective manner as appropriate.

This role may require you to show evidence of vocational level 3 qualification or at least 2 years relevant experience.

You’ll learn the following whilst working at the trust:

1. An in depth understanding of the roles and responsibilities involved in working within the NHS  
2. Knowledge of the systems used, to effectively complete your role to the highest standard at all times  
3. A sense of teamwork, gained through working alongside and supporting colleagues from all levels, within the organisation 

You’ll have the following skills/experience:

• Medical terminology and psychiatric terminology.
• Knowledge and use of Rio (electronic patient record system) or other NHS patient database systems
• Minute taking and action tracking
• Advanced typing and transcription skills.
• Excellent English grammar and written communication.

As a member of NHS Professionals, you have fantastic benefits:

• Competitive pay rates- work this week, get paid next week
• Essential support when you need it- 24/7 365 days- call us anytime
• Multi locational- work across neighbouring Trusts
• Manage your shifts and timesheets on the go- access your “My Bank” shift portal anywhere, anytime online or through your smartphone
• Varied working options to suit your lifestyle- access to the Bank gives you options of ad hoc shifts or longer-term placements
• Training and development opportunities- Keep up with the essentials and more
• Build holiday allowance for every shift you work- your work life balance is important to us
• Stakeholder pension scheme available- a flexible future for you and yours

Who are NHS Professionals?

We specialise in putting people in place to care. Every year we help thousands of dedicated candidates and highly skilled NHS workers enjoy better career opportunities, access to more shifts and a healthier work-life balance, giving more choice and control to our members.

As an equal opportunities’ organisation, NHSP is committed to the equal treatment of all current and prospective Bank members and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender reassignment, or marriage and civil partnership. We believe there is a strong case for the Equality, Diversity and inclusion agenda and we strongly encourage suitably qualified applicants form a range of backgrounds to apply.

Apply Today

By joining us you can look forward to a choice of flexible Bank shifts across any of our client Trusts in England, as well as the ability to develop professionally and gain experience in several wards or areas.

Disclaimer

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