Meeting Minutes Administrator
Pertemps Plymouth
Children & Young People's Services
Location: Plymouth, PL1
Hybrid Working: 75% remote working with a minimum of just 2 office days per month
Hours: 37 hours per week
Pay Rate: £13.90 per hour
Proposed Start Date: 7th September 2026
Assignment: Temporary position running until 31st December 2026
Make a Real Difference Behind the Scenes
Are you an organised administrator with excellent written communication skills and proven minute-taking experience? Do you want a role where your work directly supports the safety and wellbeing of children and young people?
We're recruiting on behalf of our client for a Minute Taker / Business Support Officer to join their dedicated Children & Young People's Services team. This is a fantastic opportunity for an organised and detail-oriented administrator to play an important role in supporting statutory meetings that help safeguard and improve outcomes for children, young people and families.
Offering a fantastic hybrid working arrangement, you'll enjoy the flexibility of predominantly working from home while remaining connected to a supportive and experienced team.
Enhanced DBS Required
Why Apply?
Flexible hybrid working with minimal office attendance
Meaningful work that positively impacts children, young people and families
Gain valuable experience within a statutory service environment
Supportive team culture and ongoing learning opportunities
Immediate start available
Competitive hourly rate
What You'll Be Doing
As a key member of the team, you will:
- Produce clear, accurate and professional minutes for statutory Children & Young People's meetings.
- Capture and summarise complex discussions into concise, high-quality records.
- Support Independent Chairs with creating and updating Child Protection Plans.
- Help produce accessible versions of plans for children, young people and families.
- Maintain accurate records of attendees and contact information.
- Ensure confidential and sensitive information is handled securely at all times.
- Update relevant systems and databases with minute-related information.
- Contribute ideas to improve processes and service delivery.
- Provide additional administrative support duties as required.
What We're Looking For
Essential
- GCSE Maths and English (Grade C/4 or above, or equivalent).
- NVQ Level 3 in Business Administration (or equivalent experience).
- Enhanced DBS Required
Due to the nature of this role, an Enhanced DBS check is required. If you already have a valid certificate registered with the DBS Update Service, that's great. If not, don't worry, the cost of obtaining a new DBS certificate will be covered for the successful candidate. - Previous minute-taking experience.
- Strong grammar, spelling and written communication skills.
- Good working knowledge of Microsoft Office applications.
- Administrative experience within a busy office environment.
- Excellent organisational skills and attention to detail.
- Strong customer service and communication skills.
- Ability to work effectively both independently and as part of a team
- Experience working within Children's Services or a similar public sector environment.
- Understanding of safeguarding principles and related legislation.
- Knowledge of Children, Young People and Families services.
- Previous business support experience within statutory services.
We are particularly interested in candidates who can demonstrate:
- Outstanding listening and note-taking abilities.
- The ability to identify key information and produce concise summaries.
- Strong time management and prioritisation skills.
- Emotional resilience when attending sensitive meetings.
- Professionalism, discretion and confidentiality.
- Excellent interpersonal and communication skills.
The successful candidate will:
- Comply with data protection and information governance requirements.
- Work in accordance with relevant legislation, policies and procedures.
- Promote equality, diversity and inclusion in all aspects of their work.
- Follow Health & Safety policies and safe working practices.
If you're looking for a flexible role where your administration and minute-taking skills can genuinely make a difference, we'd love to hear from you.
Apply today or contact Emily on (phone number removed) for an informal discussion and further information.
Due to the high volume of applications expected, we may not be able to respond to every applicant individually. If you have not heard from us within 14 days of application, please assume you have not been shortlisted on this occasion. We encourage you to continue checking Pertemps for other suitable opportunities.
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