Office Administrator / Accounts & Sales

Office Administrator / Accounts & Sales

Location: Tilbury, Essex
Pay: £13.00–£16.00 per hour, depending on experience
Hours: 35 hours per week, with flexibility depending on applicant
Job Type: Permanent – Full-time or Part-time considered
Start Date: Immediate

About SPS Works Ltd

SPS Works Ltd is an established mechanical engineering and maintenance company specialising in industrial, port and heavy engineering environments.

Due to continued growth, we are looking for a versatile and organised Office Administrator to join our team. This is a varied role covering administration, accounts, bookkeeping, sales support and general office duties.

The ideal candidate will be someone who enjoys a mixed role, is confident using computer systems and is happy to get involved in different areas of the business as required.

The Role

This is a hands-on office-based position where no two days are necessarily the same. You will work closely with the management and engineering teams, helping to keep the day-to-day running of the business organised and efficient.

The successful candidate should have experience with Xero and bookkeeping and ideally have some experience in sales or customer service.

Key Responsibilities

• General day-to-day office administration.
• Use Xero for bookkeeping, invoicing and financial administration.
• Process purchase and sales invoices and assist with reconciliations.
• Monitor outstanding invoices and assist with credit control.
• Maintain accurate customer and supplier records.
• Assist with payroll and general financial administration.
• Prepare quotations, orders and sales documentation.
• Respond to customer enquiries by phone and email.
• Assist with sales enquiries and follow up potential customers.
• Maintain company databases and spreadsheets.
• Organise and maintain electronic and paper records.
• Assist with scheduling engineers and customer visits.
• Prepare job documentation and reports.
• Assist with purchasing and ordering materials.
• Support the management team with general administration.

Essential Requirements

• Previous experience in administration, accounts or an office-based role.
• Practical experience using Xero.
• Bookkeeping experience and understanding of basic accounts.
• Good Microsoft Office skills, particularly Excel and Outlook.
• Excellent organisation and attention to detail.
• Good written and verbal communication skills.
• Ability to work independently and manage competing priorities.
• Professional and confident when dealing with customers and suppliers.

Desirable Experience

Experience in a small or medium-sized business would be beneficial, particularly where you have been responsible for a variety of administrative, accounts and commercial duties.

Sales, customer service, purchasing, construction, engineering, manufacturing or industrial experience would also be advantageous.

What We Offer

• £13.00–£16.00 per hour, depending on experience.
• Permanent position.
• Full-time or part-time hours considered for the right applicant.
• 35 hours per week for full-time employment.
• Variety of responsibilities across accounts, administration and sales.
• Opportunity to develop and take ownership of the position.
• Friendly and practical working environment.

About You

We are looking for someone who is organised, reliable, commercially aware and willing to get involved.

This isn't a role where you'll be doing the same task every day. We need someone who can move between accounts, administration, customer enquiries, sales support and general office duties without a problem.

If you're the type of person who sees something that needs doing and gets on with it, we'd like to hear from you.