Office Administrator in East Midlands

About the Role

We are looking for a highly organised and proactive Office Administrator to support the day-to-day running of our Manchester office. This is a varied position that will play a key role in ensuring administrative processes run smoothly while providing support to colleagues, customers, and visitors.

The successful candidate will be a confident communicator with excellent organisational skills, capable of managing multiple priorities in a fast-paced environment.

Key Responsibilities

• Provide general administrative support to the wider business.
• Manage incoming telephone calls, emails, and correspondence.
• Maintain accurate records, databases, and filing systems.
• Coordinate meetings, book meeting rooms, and arrange travel when required.
• Prepare documents, reports, presentations, and correspondence.
• Order and maintain office supplies and equipment.
• Process invoices, purchase orders, and expenses where required.
• Support HR activities such as onboarding new employees and maintaining personnel records.
• Assist with event planning and office activities.
• Welcome visitors and ensure a professional front-of-house experience.
• Handle confidential information with discretion and professionalism.
• Support other departments with ad-hoc administrative tasks.

Skills & Experience

Essential

• Strong Microsoft Office skills, particularly Outlook, Word, Excel, and PowerPoint.
• Excellent written and verbal communication skills.
• Strong organisational and time-management abilities.
• High attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Professional and personable approach.

Desirable

• Experience using CRM, ERP, or HR systems.
• Previous experience in an administrative, office support, or coordinator role is beneficial but not mandatory
• Previous experience supporting multiple departments.
• Experience in a manufacturing, engineering, or professional services environment.

Personal Attributes

• Positive and proactive attitude.
• Reliable and dependable.
• Strong problem-solving skills.
• Adaptable and willing to take on new challenges.
• Excellent interpersonal skills with a customer-focused mindset.

If you are an organised individual who enjoys supporting a busy team and helping an office run efficiently, we'd love to hear from you!