Office Administrator

Proactive Personnel are recruiting on behalf of our client for an experienced Office Administrator to join their growing team.

This is an excellent opportunity for a highly organised and proactive individual to play a key role in ensuring the smooth day-to-day operation of a busy office environment. Working within a successful SME, you will be responsible for supporting office management activities, coordinating facilities services, managing supplier relationships, and providing administrative support across the business.

The ideal candidate will have previous office administration experience, excellent organisational skills, and the ability to effectively manage multiple priorities in a fast-paced environment.

Key Responsibilities

• Oversee the day-to-day running of the office, ensuring a safe, organised, and efficient workplace.
• Manage office supplies, PPE, consumables, and supplier relationships.
• Coordinate facilities services, contractors, office maintenance, and workplace set-up activities.
• Maintain records, contracts, budgets, and facilities-related expenditure.
• Ensure meeting rooms, communal areas, and visitor facilities are maintained to a high standard.
• Provide reception cover and general administrative support when required.
• Assist with business projects and additional tasks as directed by management.

Essential Skills & Experience

• Previous office administration experience.
• Experience managing suppliers and ordering goods.
• Strong organisational, communication, and time management skills.
• Excellent attention to detail and ability to prioritise workloads.
• Proficient in Microsoft Office (Outlook, Word, and Excel).
• Experience handling confidential information professionally.
• Ability to work independently and across multiple departments.

Desirable

• Facilities management and Health & Safety administration experience.
• Experience within a manufacturing, engineering, or industrial SME environment.
• Purchasing or supply chain administration experience.

Personal Attributes

• Organised, proactive, and reliable.
• Professional with a customer-focused approach.
• Strong problem-solving and multitasking abilities.
• Flexible, adaptable, and team-oriented.
• Positive attitude with a willingness to support the wider business.