Office Administrator

Experience in working within the Construction sector is essential for this role

Job Summary

We are seeking an organised, proactive, and customer-focused Construction & Facilities Coordinator to join our office-based team in Rotherham.

This is a fast-paced role that requires excellent communication and coordination skills, with responsibility for scheduling contractors, organising site logistics, liaising with clients, and supporting the delivery of construction and facilities management projects.

The ideal candidate will have previous experience within the construction and facilities management sector, along with established relationships with contractors and a strong understanding of coordinating multiple projects simultaneously.

Key Responsibilities

• Schedule and coordinate jobs, ensuring contractors are allocated efficiently to meet client requirements.
• Organise the delivery of plant, equipment, and materials to construction and facilities management sites.
• Liaise with contractors, suppliers, and clients to ensure works are delivered on time and to the required standard.
• Maintain regular communication with contractors regarding availability, progress, and site requirements.
• Proactively follow up new work opportunities and assist in maintaining a consistent pipeline of projects.
• Coordinate day-to-day office operations relating to project delivery.
• Manage project schedules, diaries, and administrative records.
• Prepare and maintain accurate job information and documentation.
• Respond to client enquiries and provide updates on project progress.
• Support the wider team with general administration and coordination duties.
• Build and maintain strong working relationships with contractors, suppliers, and clients.

Skills & Experience

Essential

• Previous experience within the construction and/or facilities management sector.
• Experience scheduling contractors or coordinating works.
• Strong organisational and time management skills.
• Excellent communication skills, both written and verbal.
• Ability to prioritise workloads and work effectively in a busy office environment.
• Competent using Microsoft Office, including Outlook, Word, and Excel.
• Ability to build and maintain professional relationships with contractors and clients.

Desirable

• Existing network of contractors within the construction or facilities management industry.
• Experience coordinating multiple projects simultaneously.
• Knowledge of plant hire, site logistics, or construction operations.
• Experience using job management or scheduling software.

Personal Attributes

• Highly organised and detail-oriented.
• Proactive and able to use initiative.
• Professional and confident communicator.
• Strong problem-solving skills.
• Able to remain calm under pressure and adapt to changing priorities.
• Positive, reliable, and team-focused.



What We Offer

• Permanent, full-time office-based position.
• Competitive salary.
• Monday to Friday working pattern (37.5 hours per week).
• Opportunity to work within a growing and supportive business.
• Varied role with responsibility and career development opportunities.
• Friendly and collaborative working environment.