Office Administrator

Office Administrator

Shift:  Monday-Friday 8am-5pm
Type: Temp to Perm

Pay rate: £12.71
Location: Wakefield, WF1

Job Summary

We are seeking an organised, reliable, and proactive Office Administrator to support the smooth day-to-day running of our office. The successful candidate will provide administrative support to the team, maintain accurate records, coordinate office activities, and ensure that employees, customers, and visitors receive a professional and efficient service.

The ideal candidate will have strong organisational and communication skills, excellent attention to detail, and the ability to manage multiple tasks and priorities effectively.

Key Responsibilities

• Provide general administrative and clerical support to management and staff.
• Answer and direct telephone calls, emails, and general enquiries.
• Welcome visitors and provide professional front-of-house support where required.
• Manage diaries, appointments, meetings, and meeting room bookings.
• Prepare letters, reports, spreadsheets, presentations, and other business documents.
• Maintain accurate electronic and paper filing systems.
• Process incoming and outgoing post, correspondence, and deliveries.
• Order and maintain office supplies, stationery, and equipment.
• Liaise with suppliers, contractors, customers, and other external contacts.
• Assist with invoices, purchase orders, expenses, and basic financial administration.
• Maintain employee, customer, supplier, and company records as appropriate.
• Support onboarding and other basic HR administration when required.
• Coordinate travel arrangements, meetings, and company events where necessary.
• Monitor office facilities and report maintenance or equipment issues.
• Ensure confidential and sensitive information is handled appropriately.
• Support management and colleagues with ad-hoc administrative tasks and projects.
• Help maintain an organised, professional, and efficient working environment.

Essential:

• Strong organisational and time-management skills.
• Excellent written and verbal communication skills.
• Good attention to detail and accuracy.
• Confident using Microsoft Office, including Word, Excel, Outlook, and PowerPoint.
• Ability to prioritise workload and manage multiple tasks.
• Professional and courteous telephone and email manner.
• Ability to work independently as well as part of a team.
• Discretion when handling confidential information.