Office Co-Ordinator

Job Title: Office Co-Ordinator
Salary: From £28,500 per year
Job Type: Full-time, Permanent
Schedule: Monday to Friday, 08:00–17:00
Work Location: Onsite

About the Role

We are looking for an organised and professional Office Co-Ordinator to support our client with the smooth day-to-day running of a busy office and operational environment.

You will work closely with departments across the business, acting as a key point of contact for customers, suppliers, contractors, visitors and internal teams. This role will involve administration, scheduling, reporting, customer communication and supporting operational processes.

Responsibilities

• Welcome visitors, clients, customers and contractors in a professional and friendly manner.
• Respond to general emails, post and customer/supplier correspondence.
• Keep files, records and archives accurate, accessible and auditable.
• Coordinate and prepare daily maintenance work schedules.
• Create and issue worksheets ahead of the next working day.
• Prioritise work based on urgency, business needs and customer requirements.
• Support ordering systems, stock inventory and replenishment.
• Assist with training records, accident and incident reporting and return-to-work documentation.
• Support maintenance records, completion sheets and contractual filing.
• Produce and maintain reports and operational data.
• Work with the General Manager and wider teams to support business reporting requirements.
• Help improve office processes and ensure office-based functions are completed accurately and on time.

Skills and Experience

• Previous experience in an office coordination, administration or customer service role.
• Strong organisational and time management skills.
• Ability to prioritise a busy workload.
• Excellent communication skills.
• Good attention to detail.
• Confident using Microsoft Office, including Excel, Word and Outlook.
• Able to handle confidential information appropriately.
• Customer-focused with a professional and approachable manner.
• Experience with scheduling, job management or maintenance management systems would be desirable.

Qualifications

• GCSE English and Maths, or equivalent, required.

What We Offer

• Permanent full-time role.
• Monday to Friday working pattern.
• Salary from £28,500 per year.
• Opportunity to support a busy operational business and work closely with multiple departments.