Office Facilities Manager

Our client is seeking a proactive, highly organised and hands-on Office Facilities Manager to take ownership of the day-to-day running of their head office. This is a varied role combining facilities management, office operations, supplier relationships and IT coordination, with some executive support to senior leadership.

This is a broad and autonomous position where you'll be responsible for ensuring the office runs smoothly, efficiently and professionally, while providing a safe and welcoming working environment for employees and visitors.

If you enjoy being the person who keeps everything running behind the scenes, managing suppliers and contractors, improving processes and taking ownership of the workplace, this could be a fantastic opportunity.

Job Title: Office Facilities Manager

Salary: £50,000 - £55,000 depending on experience

Location: Berkshire

Key Responsibilities:

• Manage the day-to-day running of a busy head office, ensuring a safe, efficient and professional working environment
• Take overall responsibility for facilities management including building maintenance, contractors, suppliers and workplace services
• Coordinate office infrastructure, IT equipment and technology providers to ensure employees have the tools and support they need
• Manage relationships with contractors and suppliers, ensuring services are delivered to a high standard and issues are resolved promptly
• Manage office budgets, negotiate supplier contracts and monitor service performance
• Ensure compliance with Health & Safety legislation, workplace policies, fire safety and risk management procedures
• Identify and implement improvements to office processes, systems and ways of working
• Lead the onboarding of new employees, coordinating workspace setup, equipment and office inductions
• Oversee the general organisation, presentation and upkeep of the office and wider workplace environment
• Coordinate office meetings, events and internal projects, acting as a central point of contact across the business
• Provide support to senior leadership where required, including diary management, meeting coordination, travel arrangements and confidential administration
• Prepare reports, presentations and meeting documentation as required
• Build strong relationships with internal stakeholders and external suppliers, ensuring a high standard of service and smooth day-to-day operations

Skills and Experience:

• Proven experience within office management, facilities management or a similar workplace-focused role
• Strong knowledge and experience of facilities management, office services and IT coordination
• Experience managing suppliers, contractors and associated budgets
• Good understanding of Health & Safety, workplace compliance and risk management
• Strong organisational skills with excellent attention to detail
• Confident managing multiple priorities and resolving issues independently
• Strong stakeholder management and communication skills
• Professional and discreet when dealing with confidential information
• A proactive, hands-on approach with the ability to identify what needs doing and get it done
• Experience of improving office processes and operational efficiency

Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.

We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.

PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.