Office & Fleet Administrator
ACS Staffing Solutions
Northampton
Monday – Friday 07:30am – 16:00pm
Up to £30k DOE
We are seeking an organised and proactive administrator to support the day-to-day operations of a busy construction services business. This role combines office administration, operational compliance, fleet coordination, and subcontractor support within a fast-paced environment.
The ideal candidate will have previous experience within construction, logistics, transport, fleet, or operational administration and will be comfortable working within a forward thinking business.
Key Responsibilities:
- Managing reception duties and handling incoming calls
- Processing operational paperwork and supporting tender administration
- Assisting with transport and vehicle compliance requirements
- Coordinating vehicle inspections, servicing schedules, and MOT administration
- Monitoring compliance processes, records, and reporting requirements
- Maintaining fleet records, trackers, and related documentation
- Coordinating vehicle repairs, defects, and insurance-related claims
- Supporting subcontractor onboarding and starter documentation
- Booking training courses and managing certification renewals
- Carrying out driving licence and compliance checks
- Maintaining vehicle management systems and administrative records
- Managing office supplies and operational purchasing requirements
- Liaising with suppliers, contractors, clients, and external service providers
- Maintaining spreadsheets, shared folders, and internal administrative systems
Skills & Experience:
- Previous experience in construction, transport, logistics, fleet, or operational administration highly desirable
- Strong organisational and administrative skills
- Excellent attention to detail with the ability to manage multiple tasks
- Confident using Microsoft Office, particularly Excel and Outlook
- Strong communication skills with the ability to liaise professionally with stakeholders
- Experience supporting compliance or operational processes advantageous
- Ability to work independently and prioritise workload effectively
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