Office Manager in Italy

Office Manager

Location: Based near Milan, Italy
Eligibility: Must hold a valid EU passport

The Opportunity:

Join a specialist contractor delivering civil engineering, reinforced concrete frame and structural alteration projects. We’re looking for an organised Office Manager to support the project team and keep the day-to-day office running smoothly. You’ll coordinate onboarding and offboarding, travel and accommodation, project vehicles and office services, while keeping key records and trackers up to date.

Key Responsibilities:

• Manage the new starter process, from sourcing and contracts through to inductions and the first day on site.
• Ensure new starters are compliant, inducted and have their qualifications recorded before going on site.
• Manage the leaver and exit process.
• Book and manage flights, transport and accommodation for the project team.
• Keep travel and accommodation trackers up to date.
• Source accommodation suppliers and agree rates and payment terms.
• Raise purchase orders for accommodation and office services.
• Manage project vehicles and their allocation.
• Arrange IT equipment, email and system access for new staff.
• Run the day-to-day project office.

Skills and Experience:

• Experience as an Office Manager, Site Administrator or Onboarding/HR Coordinator, ideally in construction.
• Experience organising travel and accommodation for a large, mobile workforce.
• Strong organisational skills and the ability to manage several trackers and deadlines at once.
• Confidence dealing with operatives, supervisors, suppliers and senior managers.
• Good IT skills, especially Excel and Microsoft 365.
• Fluent English, plus the local language where required.
• Experience with workforce or site management systems is an advantage.

Package: (Not limited to)

• Flexible rotation back to the UK, to be agreed at interview.
• Flights and accommodation covered by the client.
• Flights for family visits covered by the client.
• Other essential benefits for working away from home will be provided and can be discussed.

If you’re interested, please send us your CV and we’ll be in touch.