Office Manager

Your new company
Hays are currently recruiting an Office Manager. This role is an office based in Manchester City Centre temporary ongoing.

We are seeking a proactive and highly organised Office Manager to join our growing business on an initial 6-month temporary contract, with the potential to become permanent. This is a varied and hands-on role responsible for ensuring the smooth day-to-day running of a busy city centre office while providing support to HR, Executive Assistants, and wider business stakeholders.This position would suit someone who enjoys taking ownership, thrives in a fast-paced environment, and takes pride in creating a positive, well-organised workplace experience for employees and visitors alike.

Your new role
Key Responsibilities

Office & Facilities Management

• Oversee the day-to-day management and smooth operation of the office.
• Manage office supplies, stationery, kitchen stock, refreshments, and consumables.
• Ensure meeting rooms, communal areas, and facilities are maintained to a high standard.
• Coordinate office maintenance, repairs, and equipment servicing.
• Manage relationships with external suppliers, contractors, and building management.

Employee Experience & Events

• Organise internal events, team celebrations, staff engagement activities, and company parties.
• Coordinate catering, refreshments, and hospitality requirements.
• Help create a welcoming and positive office environment.

Travel & Logistics

• Arrange domestic and international travel, including flights, rail, accommodation, and transport.
• Manage hotel bookings and travel itineraries for employees and senior stakeholders.
• Oversee the company car park system and visitor parking arrangements.

HR & Business Support

• Support the HR team with general administration and on-boarding activities.
• Liaise with stakeholders to coordinate new starter processes, including workspace setup, equipment requests, and inductions.
• Assist with maintaining employee records and supporting HR initiatives where required.

Executive Assistant Team Support

• Work closely with a team of Executive Assistants to ensure efficient coordination across the business.
• Provide additional administrative support during busy periods.
• Assist with meeting coordination, room bookings, and business-wide communications.

Stakeholder Management

• Build strong relationships with employees, senior leaders, suppliers, and external partners.
• Act as a key point of contact for office-related enquiries.
• Ensure requests are handled professionally and efficiently.
• You will have previous experience in an Office Manager, Workplace Manager, or similar position.
• Strong organisational and multitasking abilities.
• Experience coordinating travel, events, and office operations.
• Excellent communication and stakeholder management skills.
• Ability to work independently and take ownership of responsibilities.
• Proactive approach with the confidence to identify improvements and solve problems.
• Strong Microsoft Office skills.
• Experience supporting HR functions and on-boarding activities would be advantageous.
• Comfortable working in a fully office-based environment.

What you'll get in return
This is an excellent opportunity for an experienced Office Manager looking for an immediate start within a dynamic business where there is genuine potential for the role to become permanent. Salary is £30,000.

What you need to do now
Please apply now with you most up-to-date CV.

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