Office Manager

Office Manager

📍 Waterloo, London
💰 £40,000 - £45,000
🕘 9:00am - 5:00pm (Fully Office-Based)

The Opportunity

A highly respected infrastructure investment and asset management business is seeking an experienced Office Manager to take ownership of their London office operations.

This is a pivotal, hands-on role supporting a team of approximately 35-40 staff, ensuring a professional, efficient, and compliant workplace environment.

The Role

Reporting into the CFO, you will take full responsibility for the day-to-day running of the office, acting as the central point of contact across workplace operations, suppliers, IT, and compliance.

Key Responsibilities

Office & Workplace Operations

• Oversee daily office operations, ensuring a professional and well-run environment
• Act as the main point of contact for all workplace matters
• Manage office logistics including supplies, meeting rooms, and deliveries
• Support onboarding and offboarding (workspace setup, access, equipment)
• Drive improvements in processes, efficiency, and employee experience

Executive Support

• Coordinate meetings and logistics for the Supervisory Board
• Organise committee meetings and Director sessions
• Collate and distribute board materials
• Track and follow up on key actions

Facilities & Vendor Management

• Liaise with the serviced office provider and building management team
• Coordinate maintenance, cleaning, access, and facilities requests
• Manage relationships with external suppliers
• Track service levels and escalate issues where needed
• Support cost tracking alongside the CFO

SharePoint & Documentation

• Own and manage the SharePoint system
• Maintain structure, permissions, and document governance
• Support staff with usage and adoption
• Ensure documentation is up to date, accessible, and audit-ready

Health & Safety

• Manage workplace H&S compliance and processes
• Maintain risk assessments, incident logs, and emergency procedures
• Coordinate fire safety and evacuation processes
• Oversee first aid provision and safety equipment
• Ensure staff awareness and compliance

IT & Systems Coordination

• Act as liaison with the IT support provider
• Coordinate onboarding/offboarding IT requirements
• Monitor IT service levels and resolve issues
• Maintain asset registers and workplace tech functionality
• Support cyber security audits and compliance

Training & Compliance

• Manage mandatory compliance training
• Track completion, reporting, and follow-ups
• Maintain training records and audit readiness
• Promote strong compliance culture across the business

About You

• Proven experience in an Office Manager, Workplace Coordinator, or similar role
• Strong organisational skills with the ability to manage multiple priorities
• Confident communicator with excellent stakeholder management skills
• Experience managing external suppliers and service providers
• Familiarity with SharePoint or document management systems
• Good understanding of Health & Safety and workplace compliance
• Proactive, detail-oriented, and solutions-focused
• Comfortable in a fast-paced, evolving environment

What's on Offer

• Salary of £40,000 - £50,000
• Central Waterloo location
• Stable 9-5 working hours
• High-autonomy role with real ownership
• Exposure to senior leadership and business operations
• Collaborative, professional working environment

Apply Now

If you are a proactive Office Manager looking for a broad, impactful role within a forward-thinking and purpose-led organisation, we'd love to hear from you.

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