Operations Assistant

Southampton | 6-Month Fixed-Term Contract | Approx. £28,000 Pro Rata

Our client is a global leader in ship management and marine services, supporting vessel operations worldwide through technical, operational and commercial expertise. They are seeking an organised and proactive Operations Coordinator to join their Southampton team, supporting the delivery of specialist underwater and diving projects.

This is an excellent opportunity to join a well-established maritime organisation within a fast-paced operational environment where no two days are the same. You'll play a key role in ensuring projects are planned, coordinated and delivered efficiently, working closely with customers, suppliers, subcontractors and internal stakeholders.

Working alongside the Underwater Contracts Manager and Operations Team, you will provide administrative, operational and commercial support across the full project lifecycle, from initial enquiry and quotation through to project completion and invoicing.

• Supporting the day-to-day coordination of underwater operations projects.
• Assisting with the preparation of quotations, work packs, project files and operational documentation.
• Raising and processing purchase orders and supporting supplier administration activities.
• Liaising with customers, suppliers, subcontractors and operational personnel to support project delivery.
• Managing incoming enquiries and providing timely responses to requests and queries.
• Maintaining accurate records, document control systems and project files.
• Supporting project mobilisation and close-out activities, including preparation of reports and final documentation.
• Assisting with subcontractor onboarding and maintaining records within company systems.
• Supporting customer invoicing, payment tracking and liaison with finance teams regarding queries and outstanding payments.
• Ensuring project and financial information is accurately maintained within company systems.
• Ensuring activities are completed in accordance with company procedures, contractual obligations and safety standards.

We're keen to speak with candidates who have experience within operational, project support, commercial support or administrative environments and who enjoy working in a fast-paced setting with multiple priorities.

• Previous experience in an Operations Coordinator, Project Coordinator, Contracts Administrator, Commercial Administrator or similar position.
• Strong administrative and organisational skills with excellent attention to detail.
• Experience supporting financial processes such as quotations, purchase orders, invoicing, supplier administration or payment tracking.
• Good working knowledge of Microsoft Office.
• Strong written and verbal communication skills.
• The ability to manage multiple tasks and priorities effectively.
• Experience working with customers, suppliers or subcontractors in a professional environment.
• Understanding of document control and record management processes.
• Experience using ERP, finance or project management systems would be advantageous.

• Eligible to obtain and maintain Security Clearance (SC).

• 6-month fixed-term contract.
• Approx. £28,000 salary (pro rata).
• Flexible working hours.
• Typical working patterns include:
  • 08:00 to 16:30
  • 08:30 to 17:00
  • 09:00 to 17:00
• Hybrid working, including the opportunity to work from home one day per week following successful completion of probation.
• 25 days annual leave plus bank holidays (pro rata).
• 10% employer pension contribution.
• 4x salary life assurance cover.
• Friendly and supportive team environment.
• Excellent work-life balance and flexibility.

This position would suit candidates from marine, engineering, defence, manufacturing, logistics, facilities management, finance administration and other project-based industries looking to develop their career within a dynamic operational environment.