Operations Coordinator
Hales Group
This is an ideal opening for someone at the beginning of their career journey or someone looking for a new opportunity that can learn and grow within our supportive Team.
Additional benefits once enrolled permanently:
- Flexible working - WFH 1 day per week
- Holiday: 28 days per year plus bank holidays
- Access to a perks scheme offering a wide range of benefits and discounts
- Pension - Auto enrolled after completion of probationary period
- Company Life Cover Scheme which also provides access to a Smart Health Platform upon completion of probationary period.
- Fee onsite parking.
- Modern, light and clean building.
Salary - £13.33 - £14.41 Per hour
Hours - Monday to Friday | 8.30am - 5.00pm | 1 Hour Lunch | 37.5 Hours Total | Temp to Perm Opportunity
On Call - 1 in 4 Evening and Weekends | Extra £200 Per Day for Saturday and Sunday
Duties Include:
- Coordinate worldwide ship-to-ship (STS) and marine consultancy operations, ensuring safe, efficient and compliant project delivery.
- Manage client enquiries, prepare quotations and costings, and support contract award processes.
- Organise offshore logistics, including vessel scheduling, equipment mobilisation, travel arrangements and supplier coordination.
- Liaise with clients, agents, vessel operators and internal teams to ensure smooth operational delivery and effective communication.
- Monitor vessel movements, weather conditions and operational risks, implementing contingency plans where required.
- Maintain accurate operational records, process documentation, prepare invoices and support cost control activities.
- Build and maintain strong client relationships, supporting business development and marketing initiatives.
- Ensure compliance with company procedures, industry regulations, QHSE standards and operational policies.
- Support audits, supplier management, personnel coordination and training activities to maintain operational readiness.
- Produce operational reports, drive continuous improvement initiatives and provide general support across the business.
- Goods receipting all purchase orders against invoices from each completed operation in accordance with the Purchasing Policy.
- Preparation of sales invoices and submission to client in a timely manner.
- Monitor costs of past and current operations to advise on possible increase in prices.
- Complete monthly close out procedures for all operational job files ensuring all actions are captured and to facilitate the completion of the monthly HSE statistics.
- Assist Accounts Team with any invoice queries or outstanding sales invoices.
The ideal candidate:
- Team player, able to collaborate effectively
- Proactive and driven, strives for continuous improvement
- Highly organised
- Excellent attention to detail and analytical skills
- Strong interpersonal and communication skills
- Able to work in a fast-paced environment
- Adaptable and resilient when under pressure
- Strong IT skills
For more information on this opportunity, please apply!
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