PA / Executive Assistant in Chichester, West Sussex

A unique opportunity for a full-time role for a Personal Executive Assistant is currently available

The opportunity to work for the Chairperson of this high-profile, purpose driven organisation. United by a shared commitment to making a real difference.

Supporting a nationally recognised and respected healthcare leader. Working alongside an expert, multi-disciplinary team of healthcare professionals and specialists from across England.

An organisation promoting a culture of openness, learning, and accountability.

ABOUT YOU

Are you a highly skilled and experienced Personal Executive Assistant with strong organisational skills and the ability to manage a dynamic workload with multiple deadlines?

Experienced in working directly with high profile and multi-professional colleagues via telephone, email and in person?

Able to take a high level of responsibility whilst consistently delivering high-quality work to ongoing deadlines?

WHAT YOU WILL BE DOING

Main responsibilities are to provide personal assistant and administrative support to the Chair with some shared administrative responsibilities.

• Ensuring accurate and appropriate diary management
• Managing the Chair’s inbox, escalating as appropriate, obtaining further information from the review team and drafting responses
• Managing expectations of those requesting meetings
• Liaising with senior external stakeholders.
• Ensure all briefing papers for meetings are available in advance for the Chair to prepare
• Take minutes of meetings and distribute, maintain and follow up from action logs
• Attending in person with the Chair to meetings 
• Organisation and attending corporate events

REQUIREMENTS

Success in the role will require demonstration of the following essential requirements:

• Committed to the effective delivery of a high quality and professional service
• Professional approach to dealing with often difficult issues and communicating with professionals and individuals.
• High level of initiative and discretion
• Understanding and effective application of data protection measures
• Conveys a credible, discreet and highly professional manner always.

Experience

Essential Skills

• Excellent written communication skills and attention to detail.
• Very high standards of accuracy (specifically in relation to inputting client information/requirements, preparation of letters, presentations and diary management)
• Excellent IT skills, with working knowledge/experience of Microsoft Suite of programmes (Strong Excel, Word, Outlook and PowerPoint)
• Ability to exercise sound judgement and recognise matters requiring escalation.
• The ability to handle sensitive information with discretion and confidentiality.

***PLEASE NOTE ***

This is a full -time role based onsite with weekend and working week travel. Overnight stays will be involved

If you are seeking a role within an organisation that make a real difference to people’s lives and you have the high-level skills and abilities to meet this role, please APPLY NOW for further information. 

We look forward to hearing from you