PA Support

PA Support 

Due to continuing growth, we require PA Support to strengthen the existing PA and Reception team located at our Blackburn head office. 

About the role 

The Support PA will provide day-to-day administrative support to the PA team, helping ensure diaries, travel arrangements, expenses, hospitality requirements and general office support activities are managed efficiently and professionally. 

Roles and Responsibilities: 

• Provide day-to-day support to the PA team, assisting with administrative tasks and general coordination as required. 

• Manage diary planning, including scheduling meetings, appointments and follow-ups. 

• Arrange travel and hotel bookings, ensuring plans are accurate, cost-effective and communicated clearly. 

• Process expenses and credit card returns in a timely and accurate manner. 

• Support reception cover during holidays, lunch breaks and other periods of absence. 

• Facilitate meeting room hospitality, including organising drinks and ensuring rooms are appropriately prepared for visitors and meetings. 

• Order lunches and refreshments from external suppliers as required, ensuring arrangements are accurate and delivered on time. 

• Assist with preparing, formatting and updating documents, presentations and spreadsheets. 

• Use Outlook to manage correspondence, calendar invites and meeting arrangements. 

• Maintain confidentiality and handle sensitive information with professionalism and discretion. 

What you will need: 

• Strong working knowledge of Microsoft Excel, PowerPoint, Word and Outlook. 

• Full driving licence required; own transport is not essential. 

• Excellent organisational and time management skills, with the ability to prioritise competing tasks. 

• Good attention to detail and accuracy, particularly when handling bookings, expenses, hospitality arrangements and documentation. 

• Clear and professional communication skills, both written and verbal. 

• Ability to work proactively, use initiative and support multiple colleagues effectively. 

• Professional, approachable and helpful manner, especially when covering reception duties and supporting visitors. 

Qualifications: 

• GCSEs or equivalent, including English and Maths. 

• Strong working knowledge of Microsoft Office, particularly Excel, PowerPoint, Word and Outlook. 

• Full UK driving licence required; own transport is not essential. 

• Previous experience in an administrative, reception, PA support or office support role would be beneficial. 

• A qualification in Business Administration or a similar discipline would be desirable but is not essential. 

The Company: 

Vital Energi is a major provider of renewable energy infrastructure and systems to the public and private sectors. We are supporting Hospitals, Universities, New Build developments, Towns and Cities as well as Industrial and Commercial clients to decarbonise their buildings. 

We have and continue to work on ground-breaking projects throughout the UK which are supporting the UK’s Net Zero targets, such as the recently announced £1 billion low-carbon infrastructure project for Westminster. 

With plans to double our headcount over the coming years, supported by offices opening in new locations across the country and our strong investment pipeline, coupled with our expansion into new markets such as industrial power generation with our very own Energy-from-Waste facility, there is no better time to join the family here at Vital Energi. 

The Package: 

Salary negotiable DOE 

Contributory Company Pension Scheme 

Non-contributory death-in-service insurance 

Employee Assistance Programme 

25 Days Holiday plus 8 days bank holidays. 

Additional holidays awarded in line with length of service 

Option to purchase/sell additional holidays 

Onsite gym/wellbeing centre at our Blackburn Head Office 

EV charging points where possible 

Applications will be processed within 28 days of receipt. If you have not heard from us within this time period it will mean that your application has unfortunately been unsuccessful. 

The company is opposed to all forms of discrimination and will select for employment, training and promotion on the basis of suitability for the job and/ or merit. It is company policy that no job applicant or employee receives less favourable treatment than another on the grounds of sex, race, colour, age, ethnic or national origins, political affiliations, religious beliefs, marital & civil partnership status, physical disability, sexual orientation, gender reassignment, pregnancy & Maternity related or is disadvantaged by unjustifiable conditions or requirements. 

Applicants must have the unrestricted and ongoing right to work in the UK for the duration of employment, without the need for sponsorship. Due to the nature of this role, we are unable to support visa sponsorship or employ individuals with time‑limited permission or conditions attached to their right to work in the UK 

Notice to Agency and Search Firm Representatives: 

Vital Energi Utilities Ltd is not accepting unsolicited CVs from agencies and/or search firms for this job posting. CVs submitted to any Vital Energi Utilities Ltd employee by a third party agency and/or search firm without a valid written & signed search agreement, will become the sole property of Vital Energi Utilities Ltd. No fee will be paid if a candidate is hired for this position as a result of an unsolicited agency or search firm referral. Thank you