Part Time Team Administrator

Part Time Team Administrator

Job Advert

Are you an experienced administrator looking for your next part-time role? 

If so, Bidwells are looking for a professional and friendly candidate to join our Milton Keynes office within our Business Space Agency team!

Our Business Space Agency (BSA) team provides expert consultancy, sales, and letting services across a wide range of commercial properties. Every transaction is managed by a dedicated partner with in-depth local market knowledge and expertise. In this role, you will play a key part in supporting the team, handling everything from initial enquiries to final invoicing, while delivering exceptional client service.

This office-based role offers 15 hours per week, with flexibility in how those hours are structured across Monday to Friday.

In this role, you will providing professional administrative support to the BSA team whilst managing incoming enquiries and assisting with client communications. You will be handling a variety of administrative tasks, including invoicing and document management whilst supporting the wider office with any ad-hoc administrative duties as required.

What you’ll be doing:

 

Finance & Administrative Support

• Managing client and job records using internal systems such as ‘HubSpot’ and ‘NetSuite’.
• Generating purchase orders and processing supplier invoices.
• Creating and issuing client invoices, ensuring accuracy and timely delivery.
• Maintaining and updating the monthly order book whilst assisting with job record housekeeping.

Compliance & Regulatory Support

• Preparing Letters of Appointment, Terms of Business, and Terms of Engagement for new instructions.
• Assisting with Anti-Money Laundering (AML) checks, including submitting forms and supporting documents to the Compliance team.
• Maintaining AML databases whilst updating relevant NetSuite records.

Secretarial & Team Support

• Providing audio and copy typing, formatting reports, correspondence, and schedules.
• Managing diaries, scheduling meetings, and arranging appointments for the team.
• Creating presentations and maintaining accurate electronic filing systems.
• Overseeing key management, ensuring accurate records and regular audits.
• Maintaining and updating the team’s CRM database (HubSpot).

Property Marketing Support

• Preparing property particulars and availability schedules.
• Maintaining electronic filing of property photographs.
• Updating and managing property details on AgencyPilot, Costar, Agents Society, and other marketing platforms.

About You:

The ideal candidate will have prior administrative experience, be highly organised and possess excellent communication skills. You should also be self-motivated, have strong attention to detail and thrive in a collaborative team environment.

• Competent user of Microsoft Office Packages including Outlook, Word, Excel, PowerPoint & OneNote.
• Strong organisation skills.
• Ability to work independently without supervision.
• Friendly & professional telephone manner. 
• Quick learner with new systems and software packages.
• Previous experience within the property industry is desirable, however not essential.

Why Bidwells?

We’re a different kind of business. Whilst we’re a major player in the property sector, Bidwells remains a privately-owned, independent Partnership, with an inclusive, entrepreneurial culture. We give our people autonomy and take the time to listen.

What’s in it for you

Competitive Salary: We recognise and reward talent. As a Real Living Wage employer, we’re committed to fair pay that reflects the true cost of living.
Comprehensive Benefits: Including up to 8% matched pension, private medical insurance, medicash plan, your birthday off work, additional wellness day, paid sabbaticals and lifestyle discounts and perks.
Professional Development: Continuous learning, study support and promotion opportunities.
Innovative Culture: Be part of a forward-thinking team at the forefront of industry trends.
Family Friendly: We offer enhanced family leave policies to support individuals close to you.
Work-Life Balance: We value your well-being and offer agile working to support it.

Bidwells is dedicated to fostering a truly inclusive culture of belonging, where everyone can thrive and succeed as their true and authentic selves at every level. We are committed to equal employment opportunity and positively encourage applications from all suitably qualified and eligible candidates regardless of race, sex, gender, gender identity or expression, disability, age, sexual orientation, transgender status, religion or belief. Flexible working requests are considered from day one.

Recruitment agencies: Bidwells only pay agency fees where we have a signed agreement in place and that agency has been contacted and directed by a member of our Talent Acquisition Team to work on a specific vacancy. We do not pay agency fees when speculative and unsolicited CVs are submitted to Bidwells or any of our employees other than via our Applicant Tracking System and through our recruitment process. If this is not adhered to, agency fees will not be paid. Submission of any unsolicited CVs or proposals to Bidwells will be deemed evidence of full and unlimited acceptance of this approach.

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