Post Room Assistant

• Post Room/Facilities Assistant
• Chiswick Park, West London
• Up to £26,000 per annum
• 12-month Fixed Term Contract starting ASAP
• Role is based fully on-site at Chiswick Park

A global organisation with modern offices within the beautiful Chiswick Park is looking for a proactive and hands-on Post Room/Facilities Assistant to join their busy Facilities team.

This is a fantastic opportunity for someone who enjoys a busy and varied role, is hard working, takes pride in their work, and is happy to roll up their sleeves to support colleagues across the business.

The Post Room / Facilities Assistant is a key role supporting the Facilities Co-ordinator. You will manage all post room duties, meeting rooms set ups and assist the co-ordinators in the provision of other facilities services at the Chiswick Park offices.

Key duties will include:

• Ensure all deliveries to site are managed in line with company process 
• Incoming mail to be stamped, scanned on to mailroom portal and placed into post ‘pigeon’ trays
• Manage H&S and ensure the post room and goods lift area are clean and tidy
• Assist the Facilities Co-ordinator with outgoing courier shipments and franking mail
• Carry out daily checks in all the meeting rooms, service hubs and around the site to ensure in line with H&S standards they are safe, clean and tidy
• Report H&S issues to the Facilities Co-ordinator
• Check service hub printers – A4/A3 paper trays are full and empty toner cartridges are replenished
• Report printers not working to the Facilities Co-ordinator so that maintenance engineers are called out for repairs
• Together with the Facilities Coordinator you will manage the furniture set up and re-set in the meeting rooms

Skills and experience required:

• The ideal candidate will have previous experience working in a Post Room or Mailroom for a large business

• You will take pride in your work and deliver high standards of customer service to the site/colleagues
• Be adaptable to change and working in a very fast-paced environment
• The ability to multi-task is key to being successful in this role
• Strong communication and ability to work well with your team
• Have a hands-on approach and be able to follow and execute instructions
• Strong Health & Safety awareness