PPM Administrator in Bristol, Gloucestershire
Posted by Thrive SW
£28,000 – £32,000 a year
Bristol · Permanent
Facilities Management
Bristol
£28,000 - £32,000 + Benefits
Are you an experienced Compliance Administrator, PPM Coordinator, Maintenance Administrator or Facilities Coordinator looking for a new opportunity?
We are working with a growing Facilities Management provider who is looking for a PPM Coordinator to join their Bristol-based team.
You'll be responsible for planning, coordinating and monitoring planned preventative maintenance across a range of commercial contracts, working closely with engineers, subcontractors, clients and suppliers to ensure works are completed on time and to the required standards.
The Role
- Plan and schedule daily, weekly, monthly and annual PPM activities
- Coordinate engineers, subcontractors and specialist contractors
- Manage and maintain PPM schedules, ensuring works are allocated and completed on time
- Monitor outstanding and overdue works and follow up where required
- Review engineer reports, job sheets and service records
- Update maintenance records using simPRO and CAFM systems
- Coordinate site access for engineers and contractors
- Monitor statutory and compliance-related maintenance
- Coordinate specialist contractors across HVAC, electrical, fire systems, lifts, water hygiene and other building services
- Liaise with clients, Facilities Managers, engineers, suppliers and subcontractors
- Produce monthly PPM and compliance reports
- Support audits and maintain accurate certification and maintenance records
- Assist with the mobilisation of new contracts, asset registers and PPM schedules
- Prepare quotes for planned maintenance and PPM works
- Previous experience in Facilities Management, PPM coordination, maintenance administration or CAFM
- Good understanding of PPM and building services
- Experience coordinating engineers, contractors or subcontractors
- Experience using CAFM systems
- Strong organisational and scheduling skills
- Good attention to detail and record-keeping
- Good knowledge of Microsoft Excel, Word and Outlook
- Ability to manage multiple sites, engineers and deadlines
- Strong communication and customer service skills
- Ability to identify and escalate overdue or non-compliant works
INDLOW
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