Private Client Legal Secretary/Administrator

Gerrard White

The Opportunity A highly regarded and long-established London law firm is seeking a Private Client Legal Secretary to join its busy, friendly and highly respected Private Client team based in Central London.

This is an excellent opportunity for an experienced Private Client Legal Secretary to join a collaborative and supportive environment where staff are genuinely valued and encouraged to develop their careers. The firm has built an outstanding reputation within the Private Client market and offers a positive working culture with excellent staff retention.

The Role Working closely with Partners, Solicitors and fee earners, the Private Client Legal Secretary will provide comprehensive secretarial and administrative support across a broad range of Private Client matters.

Responsibilities will include:

  • Providing high-quality secretarial and administrative support to the Private Client team
  • Managing correspondence, legal documents and client communications
  • Opening, maintaining and closing client files
  • Assisting with file archiving and document management
  • Updating client records and internal databases
  • Supporting fee earners with diary management and appointment scheduling
  • Assisting with billing, financial administration and matter management
  • Acting as an initial point of contact for new client enquiries
  • Arranging client meetings and liaising with clients in a professional and confidential manner
  • Coordinating internal team meetings and business development activities
  • Assisting with marketing events and client engagement initiatives
  • Ensuring all work is completed accurately and in accordance with firm procedures
About You The successful candidate will be an experienced Private Client Legal Secretary or Private Client Administrator with a genuine interest in this area of law.

You will possess:

  • Previous experience working as a Private Client Legal Secretary
  • Strong knowledge of Private Client matters, including Wills, Probate, Estate Administration, Trusts and Lasting Powers of Attorney
  • Excellent organisational and administrative skills
  • Strong keyboard and document production skills
  • Experience dealing directly with clients and external stakeholders
  • Exceptional attention to detail
  • A professional, flexible and proactive approach
  • Strong communication and interpersonal skills
  • The ability to manage multiple priorities within a busy team environment
  • A clear understanding of confidentiality and client care
What's on Offer?
  • Opportunity to join a highly respected and established London law firm
  • Supportive, collaborative and welcoming culture
  • Established and successful Private Client department
  • Long-term career stability and progression opportunities
  • Ongoing training and development
  • Diverse and inclusive working environment
  • A firm that genuinely invests in its people and promotes internal growth
Please note that this position is a dedicated Private Client Legal Secretary and administration role and is therefore not suitable for recent law graduates, paralegals or candidates seeking a route to qualification as a solicitor.

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