Project Administrator

Role Overview
Our client is seeking a highly organised and proactive Part-Time Administrative Assistant to support the daily operations of their electrical contracting business.

This role is focused mainly on projects administration and support and plays a key part in ensuring projects are well coordinated, records are accurately maintained, and communication flows effectively between internal teams, suppliers and clients.

The position is remote initially, moving to a hybrid working model as the business grows. There is also clear opportunity for progression.

Working Pattern

Part-time

3 Days a week

9:00am–5:00pm

Initially fully remote, moving to a hybrid model (approximately 3 days office-based)

Flexibility required in line with business needs

Key Responsibilities

Diary & Schedule Management

Maintain and coordinate calendars for management and project teams

Arrange meetings, site visits and engineer schedules efficiently

Adjust priorities and schedules in line with business needs

Invoicing & Financial Administration

• Prepare and issue invoices accurately and promptly
• Monitor outstanding invoices and assist with credit control
• Support purchase order processing and expense tracking
• Ensure receipts and expenses are collated and submitted to the accountant monthly

Project & Job Tracking

• Maintain records of current and upcoming projects
• Track key job details including location, costings, materials and timelines
• Monitor tender-stage projects and update stakeholders
• Ensure all documentation is accurate and up to date

Procurement & Supplier Liaison

• Liaise with suppliers regarding materials and requirements
• Track orders, deliveries and timelines
• Support cost tracking and supplier coordination

Communication & Correspondence

• Draft and manage professional email communications
• Act as a key contact for clients, suppliers and internal teams
• Handle incoming calls and general enquiries

Administrative Support

• Maintain organised digital and physical filing systems
• Prepare reports, spreadsheets and documentation
• Assist with compliance and health & safety documentation where required

Essential Requirements

• Strong organisational and time management skills, particularly diary coordination
• Experience with invoicing and financial administration tasks
• Excellent written and verbal communication skills
• Ability to produce clear, professional written communication
• Proficiency in Microsoft Office, especially Excel for data tracking and reporting
• High level of accuracy and attention to detail
• Ability to manage multiple tasks and prioritise effectively

Desirable

• Previous experience within construction or electrical contracting environments

What’s on Offer

• Part-time hours across 3 days per week
• Remote working initially
• Hybrid working model as the role develops
• Opportunity to join a growing business
• Clear scope for progression

How to Apply

Please submit your CV to be considered for this opportunity.

Application Process

Due to the high volume of applications, Aspire Recruitment will only contact candidates who have been shortlisted for the role. We encourage you to apply for future opportunities as they arise.