Purchase Ledger Administrator

Hours: 25-30 hours per week (Part-Time), Monday – Friday

Contract: Temporary – 12 Months (with the potential to become permanent)  

Overview: Reporting to the Finance Manager, you will provide support for the Finance department.

Key Responsibilities:

Support the Finance department by:

• Processing and accurately recording supplier invoices within the finance system
• Obtaining the appropriate authorisation and approval for supplier invoices
• Matching purchase orders, goods received notes and invoices where applicable
• Resolving invoice queries by liaising with suppliers and internal departments
• Reconciling supplier statements and investigating any discrepancies
• Monitoring the accounts inbox, responding to or directing queries where appropriate
• Liaising with suppliers regarding invoice queries
• Reconciling monthly company credit card statements
• Maintaining and regularly reviewing the invoice query register to ensure timely resolution of outstanding issues
• Provide holiday and absence cover for other finance related roles as required
• Undertaking any additional responsibilities and tasks as required

Qualifications

• Previous experience working within a finance or purchase ledger environment is desirable
• Experience using finance or accounting systems is desirable

Key Skills & Abilities:

• Reliable, professional and courteous in all interactions
• Well organised with excellent attention to detail
• Confident with a positive, proactive, and  can-do attitude
• Able to maintain confidentiality when handling sensitive financial information
• Flexible and willing to support the wider finance team when required
• Able to prioritise competing workloads and work effectively under pressure to meet deadlines
• Strong communication and interpersonal skills, with the ability to build effective working relationships
• Competent in Microsoft Office applications, particularly Excel, with good numeracy and literacy skills

What we offer:

In AIR, we offer a comprehensive benefits package to support our employees' well-being and professional development, including flexible work arrangements, company bonus, maternity and paternity leave, pension plan, training support, and various wellness initiatives.

About AIR:

Established in 2023, Automated Industrial Robotics Inc from Los Angeles, USA and funded by ARES Management private equity group, AIR is a trusted automation partner empowering our customers to innovate, produce and scale through technology-enabled manufacturing. Our five-hundred-person world-class team operates across 350,000 sq ft of advanced manufacturing space in six facilities spanning America and Europe. With centralized engineering, technology and support, we deliver transformative automation solutions that increase quality, production and efficiency.