Purchase Ledger Clerk

Purchase Ledger Clerk

Fast Moving Retail Company are looking to add a new Purchase Ledger Clerk to their business due to Expansion. This is an exciting time to join this fast-growing company that offers excellent facilities to work in and a career structure for you to grow.

Job Purpose:

To support the Accounts Payable Department by ensuring the accurate and efficient processing of financial transactions, fostering strong relationships with suppliers, and providing administrative support.

Role & Responsibilities:

• Invoice Processing & Approval: Process purchase ledger invoices, ensuring accurate cost centre allocation and obtaining necessary approvals.
• Invoice Review: Ensure invoices are accurate, complete, and comply with company policies and VAT regulations.
• Payment Processing: Arrange for timely supplier payments and issue remittance advice.
• Supplier Account Reconciliation: Reconcile supplier accounts regularly, addressing discrepancies promptly.
• Supplier Statement Reconciliation: Reconcile supplier statements to ensure smooth payment processing.
• Ledger Management: Post and allocate payments correctly in the ledger.
• Supplier Queries: Address supplier queries effectively, maintaining positive relationships.
• Aged Payables Monitoring: Monitor and resolve aged payables, ensuring outstanding balances over 30 days are investigated and addressed.
• Invoicing Dispute Resolution: Assist in resolving invoicing disputes internally and externally.
• Expense Processing: Process employee expense claims according to company policies and VAT regulations.
• New Supplier Setup & Compliance: Set up and verify new supplier accounts to ensure compliance with company policies and financial regulations.
• Month-End & Year-End Support: Assist with month-end and year-end reconciliations and reporting.
• Bank Reconciliation Assistance: Support with bank reconciliations related to supplier payments.
• General Administrative Support: Provide administrative assistance to the Accounts team as needed.
• Other Duties: Perform other reasonable tasks as requested.

Skills & Competencies:

Essential Skills:

• High attention to detail with a focus on accuracy.
• Proficiency in purchase ledger processes and financial administration.
• Strong ability to meet deadlines in a fast-paced environment.
• Excellent problem-solving skills, especially in account reconciliations and discrepancy resolution.
• Effective written and verbal communication skills for handling supplier queries.
• Ability to work both independently and as part of a team.
• Strong numeracy skills and a methodical approach to tasks.
• Proficiency in Microsoft Excel and accounting software.
• Ability to manage and prioritize a varied workload.

Desirable Skills (Not Essential)

• Experience an up-to-date IT Accounting system.
• Knowledge of financial regulations relevant to Accounts Payable.
• Previous experience in a similar finance role.

Salary £27,500 plus Company Benefits