Purchasing Administrator

Overview

Highly successful international SME manufacturing business require experienced Purchasing Administrator for a newly created role based at company Head Office in Slough, Berkshire.

About the role

Reporting to the Purchasing Manager the Purchasing Administrator will support the buying function through the placing of timely and accurate supplier orders, chasing up suppliers on deliveries and by updating the ERP System with stock due dates. key duties include

• Chasing of purchase orders from the point of activation to the receipt of stock into the warehouse
• Matching of delivery notes against the original orders and entering stock into the ERP system
• Chasing suppliers on order due dates by phone, email and face to face meetings
• Accurate and timely update of ERP system for expected and completed stock delivery
• Responsible for compilation of the weekly purchasing report
• Managing the Purchasing email inbox
• Setting up new supplier accounts ensuring all company details entered accurately
• Ensure the receipt of Purchase Orders has been acknowledged by suppliers
• Responsible for weekly delivery schedules for important electronic components from outsourced manufacturer
• Resolution of any purchase order queries regarding price, product or delivery date
• Managing inbound deliveries emails from couriers
• Attending weekly Logistics meeting to discuss incoming orders
• Dealing with any stock adjustments and maintaining goods received and inventory records
• Processing supplier rejects
• Monitor and co-ordinate closure of supplier shortages
• Prepare monthly report on all unprocessed supplier invoices and goods received not invoiced for the finance department
• Ensure all purchase invoices are cleared and processed to enable supplier payment runs
• Undertake annual stock take activities and reconcile to the ERP system

About you

• The Purchasing Administrator will ideally have gained previous buying/purchasing administration experience and have a confident telephone manner.
• Applicants will have previous administration or accounting experience and have strong IT Skills including MS Excel.
• The jobholder will be a proactive individual who will take action to ensure any supplier issues are resolved in a timely manner.

What's on offer

• Flexible hybrid working
• 25 days holiday
• Free parking
• Company pension plan
• Annual bonus