Quality Administrator

Job Title: Quality Administrator

Location: Headington, Oxford, OX3 7JH

Hours: 30.5 hours per week (4 days) 9am – 5pm 2 out of 4 days can be worked remotely

Trust Location: Oxford Health NHS Foundation Trust

Role type: Temporary for 6 months with possibility of extension

Reference: 89519

JOB PURPOSE

To provide a comprehensive administrative and secretarial support function to the Mental Health Division Senior Management Team

Duties to include but not limited to:

• Monitoring shared mailbox
•  Opening, sorting, and distributing internal and external correspondence.
• Arranging meetings for members of the team, this will include liaising with internal and external professionals, arranging room booking and ordering any hospitality requirements.
• Diary management and ensuring that Quality team is supported in the scheduling of their diaries.
• Ensure leads are fully briefed for all meetings and have all necessary documentation.
• Minute meetings where necessary
• To assist in liaising with relevant people over the preparation of agendas and supporting papers for meetings
• To draft and produce professional correspondence quickly and accurately.
• To maintain up to date filing systems and databases
• To prioritise and arrange workloads dependant on requirements.
• To maintain and support accurate records, such as turnaround documents; annual leave records; training records; expense forms.
• To be able to support in data or information collation; interpretation; and analysis.
• To adopt quality systems / measures to ensure work and correspondence is accurate and without error.

This role may require you to show evidence of vocational level 3 qualification or at least 2 years relevant experience.

You’ll learn the following whilst working at the trust:

1. An in depth understanding of the roles and responsibilities involved in working within the NHS  
2. Knowledge of the systems used, to effectively complete your role to the highest standard at all times  
3. A sense of teamwork, gained through working alongside and supporting colleagues from all levels, within the organisation 

You’ll have the following skills/experience:

• Organised individual with experience of working in a complex environment

• Competent with Microsoft office programmes
• Audit management (desirable)
• NHS experience (desirable)
• Good general computer literacy

As a member of NHS Professionals, you have fantastic benefits:

• Competitive pay rates- work this week, get paid next week
• Essential support when you need it- 24/7 365 days- call us anytime
• Multi locational- work across neighbouring Trusts
• Manage your shifts and timesheets on the go- access your “My Bank” shift portal anywhere, anytime online or through your smartphone
• Varied working options to suit your lifestyle- access to the Bank gives you options of ad hoc shifts or longer-term placements
• Training and development opportunities- Keep up with the essentials and more
• Build holiday allowance for every shift you work- your work life balance is important to us
• Stakeholder pension scheme available- a flexible future for you and yours

Who are NHS Professionals?

We specialise in putting people in place to care. Every year we help thousands of dedicated candidates and highly skilled NHS workers enjoy better career opportunities, access to more shifts and a healthier work-life balance, giving more choice and control to our members.

As an equal opportunities’ organisation, NHSP is committed to the equal treatment of all current and prospective Bank members and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender reassignment, or marriage and civil partnership. We believe there is a strong case for the Equality, Diversity and inclusion agenda and we strongly encourage suitably qualified applicants form a range of backgrounds to apply.

Apply Today

By joining us you can look forward to a choice of flexible Bank shifts across any of our client Trusts in England, as well as the ability to develop professionally and gain experience in several wards or areas.

Disclaimer

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