Reception and Office Coordinator

Trinity Resource Solutions

We are seeking a polished and professional Temporary Reception and Office Coordinator to support a busy office based in Victoria. This is a front-of-house role requiring excellent presentation, strong communication skills, and the ability to manage reception alongside general office and team administration. You will be the first point of contact for visitors and staff, ensuring a welcoming, efficient, and professional office environment at all times.
Key Responsibilities
 
Reception & Front of House
  • Meet and greet visitors in a professional and friendly manner
  • Manage reception desk and main switchboard
  • Issue visitor and staff security badges
  • Coordinate visitor sign-in procedures in line with HSE/security protocols
  • Maintain a smart, organised, and presentable reception area
 
Office Coordination
  • Receive, log, and distribute deliveries and couriers
  • Liaise with building management and security
  • Support meeting room bookings and visitor arrangements
  • Ensure office supplies are stocked and ordered as required
 
Team & Administrative Support
  • Provide general administrative support to the wider team
  • Assist with diary management, documentation, and ad-hoc tasks
  • Support onboarding processes where required
  • Act as a key point of contact for internal queries
 
Skills & Experience Required
  • Previous experience in reception, office coordination, or front-of-house roles
  • Experience within corporate or professional services environments (oil & gas or engineering desirable)
  • Smart, professional appearance with excellent personal presentation
  • Confident, articulate communicator with strong interpersonal skills
  • Highly organised with good attention to detail
  • Comfortable working in a fast-paced office environment
 
What's on Offer
  • Immediate interview and start
  • High-profile front-of-house role
  • Professional corporate environment
  • Competitive hourly rate
  • Opportunity to gain experience within the oil & gas sector
Apply Now →

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