Receptionist / Administrator in Leatherhead, Surrey

Receptionist / Administrator - Temporary

• Location:                     Office based, Leatherhead
• Hours:                         Monday to Friday, 9:00am – 5:00pm (flexi)
• Contract:                     23rd November – 31st December

Overview

Temporary assignment to provide reception, administrative and PA support to the Finance Director. 

Key Responsibilities

Reception & Office Administration

• Provide a professional and welcoming first point of contact for visitors, staff and external contacts.
• Meet and greet visitors, ensuring they are directed to the appropriate person or department.
• Monitor and respond to incoming emails, ensuring enquiries are dealt with efficiently.
• Manage meeting room bookings and assist with preparing rooms for meetings.
• Handle incoming and outgoing post, parcels and deliveries.
• Prepare and issue staff identification cards.
• Provide general office support, ensuring the smooth day-to-day running of administrative activities.

PA & Finance Director Support

• Provide administrative and PA support to the Finance Director.
• Assist with diary management, scheduling appointments and coordinating meetings.
• Support the administration of company credit card returns, ensuring information is recorded accurately.
• Maintain accurate records, undertake basic data entry, updating spreadsheets
• Prepare and update documents using Microsoft Word

Fleet & General Administration

• Assist with adding company vehicles to the relevant insurance policies.
• Maintain and update the company vehicle database, ensuring records are accurate and up to date.
• Liaise with internal departments to obtain information and ensure administrative tasks are completed promptly.

Candidate Requirements

• Previous experience in an administrative, reception, PA or office support role.
• Confident and professional communication skills, both face-to-face and via email.
• Good working knowledge of Microsoft Word, Excel, Outlook and Teams.
• Excellent organisational skills with the ability to prioritise competing tasks.
• Strong attention to detail, particularly when handling financial information and maintaining records.
• Comfortable learning new systems and following established administrative procedures.
• Able to work independently, use initiative and provide reliable support to senior management.
• Flexible, adaptable and happy to assist with a variety of duties.
• A friendly, approachable and professional manner.

Refer a friend and earn £100! If you have a friend who is also searching for a new opportunity in the local area, recommend Optima and if we place them (providing they complete their 3-month probation period), you will receive a £100 retail voucher of your choice!

Please note that if you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted.

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Optima Recruitment Limited are acting as a recruitment agency in relation to this vacancy and are an equal opportunities employer.