Senior Document Controller in Southwark, Greater London

The Job

We are seeking a suitably experienced and highly motivated individual to join us. This role will perform the duties of Senior Document Controller. This position requires the individual to have worked in a similar capacity previously with a proven track record. 

You should be able to be client facing with the ability to develop strong relationships within the company and others. You will work as part of a team but should be happy working independently. This role involves working closely with the engineering staff and would suit a bright, confident individual, with a positive outlook and good communication skills.

Who you are working for

We are an international consulting engineering firm providing engineering solutions for large scale, complicated and fast paced projects worldwide. Our clientele includes a diverse array of architects, developers, universities, and others of all sizes who demand excellence from their consultants. We operate from 17 global offices and provide opportunities for our employees to work on some of the most exciting and innovative projects around the nation and world.

As Senior Document Controller you will:

The Senior Document Controller will collaborate with technical members of staff as outlined in the section below.  The role will be consistent with company processes, values, and timelines to ensure that team and company goals are met. The role may include Line management of DC staff across the UK offices.

The role will include but not exclusively:

Manage processes for new and existing projects.

• Create and record bid process through to ‘live’ project.
• Ensure initial documentation is available for new projects (completed PQP, project specific protocols, Project Directory).
• Liaise with Project Lead and BIM Manager to establish key deadlines, information requirements, and project protocols.
• Initiate project kick off meeting & provide Project PQP (to be undertaken by PM)

• Establish project protocols with external Document Controllers.
• Manage project Common Data Environments
• Issuing and recording of drawings and documents in line with project protocols.
• Ensure latest Design Team information is available to the team.
• Tracking, reporting and management of workflows (RFIs, Tech Subs, commenting, etc.) and their timely responses.
• Return of comments, approvals, etc. on behalf of the Design Team.
• Regular reporting on workflow status.

BIM Models

•             Issue process of model files through ACC or similar as needed. Project Delivery

• Initiate regular delivery meetings as required.
• Establish deliverables (TIDP, MIDP) with Project Lead and BIM Manager.
• Attend resource meetings.
• Resource tracker, assist maintain project timeline of key project submissions
• Liaise with external Design Team to ensure smooth delivery.
• Ensure project protocols are followed.
• QA of drawings/documents for correct naming/numbering/revisions prior to issue.
• Recording of deliveries

Electronic Project Folders

• Ensure current project folders are being used.

• Archiving completed project folders and retrieval if required.
• Review of folder structure and improvement as required.
• Record & assist audit historic submissions.

QA System

• Liaise with QA Director in the implementation of QA system.
• Assist the team with development of new systems.
• Day to day implementation of company processes in respect of HS&E, BS EN ISO 9001

The Opportunity

An exciting opportunity is available to join our team and contribute to their success in delivering a variety of interesting projects

Your Qualifications/Skills

Proficiency in construction industry document control systems, such as;

ACC

(Viewpoint, Asite, Livelink, Conject, FTP site Egnyte, Aconex, 4-Projects)

Business Collaborator

Newforma (desirable)

Advanced MS Office skills

Experience of Deltek Vision (desirable)

Numerate

Excellent organisational skills

Extremely detail orientated and methodical 

Adaptable to varying responsibilities and tasks.

Awareness of ISO Standards and auditing, or willingness to learn 

Ability to multi-task

Highly proactive with the ability to set priorities, follow up and meet deadlines.

Able to communicate clearly, get on well with others at all levels and work well in a team.

Ability and interest in facilitating continual improvement systems.

Excellent timekeeping

The Benefits

Competitive salary depending on experience and skills

Pension

Private Health insurance

Life insurance

Educational and professional development opportunities

23 days’ holiday plus public holidays