Site Administrator in Bedford
Posted by Harvey Jacob Ltd
£17 – £20 an hour
Bedford · Contract
Our client are a Main Contractor, running a large construction project in Bedford.
They have are currently looking to recruit a Site Administrator to join the team in the delivery of this large project over the next 2-3 years.
Typical duties will include
- Manage meeting calendars
- Replenishment of office supplies and consumables
- Front of house for visitors and enquiries
- Provide general admin support to the site
- Manage correspondence, filing, scanning, and record Set up site folders, labelling etc.
- Assist with timesheets, expenses, and invoice processing, collection of tickets
- Coordinate meetings, prepare agendas, take minutes, and track actions, organise group calendar.
- Manage the cleaner for the site
- Manage the printers, supplies of paper & Ink
- Provide the QS team with delivery notes and confirmation of deliveries.
- Support team with meetings and arrange catering if necessary.
- Manage the collection of H&S File data from the supply chain
- Manage Snag R software & chase close out of snags from supply
- BREEAM - assisting with tracking and logging of items such as energy use, materials, deliveries including collations of any required certification
- Assist the Project Director with any client issues relating to post completion/handover
- Working closely with Document Controller for printing and sending drawings where required
- Co-ordination / Collation alongside Design Manager of all consultant responsibilities of the Handover Checklist (Building User guide, BRUKL, EPC, Access & Maintenance strategy, Asset Register )
- Collation of commissioning documents and ensure they are logged/signed/issued accordingly
- Ensure key areas such as IT integration/MPAN numbers for utilities are understood and process agreed by all relevant
- Assist with Certification that must be issued to Building
- Assisting team with ensuring Planning Conditions are closed out where required
- Support with Online inductions via Datascope
- Will need to be Proficient with Microsoft sweet of softwares
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