Sports Logistics Coordinator

Brighton College is looking to appoint a Sports Logistics Coordinator on a permanent basis.

Main Purpose of the Role: We are looking for a highly organised, dynamic and versatile Sports Logistics Coordinator to work with our busy and high-achieving Sports Department.

You will be responsible for coordinating the logistics of sports fixtures, events and games sessions to ensure the smooth running of all sporting activities alongside playing an essential role in the delivery of a high-achieving sports programme.

The role requires excellent communication skills, administration skills, a strong attention to detail, and a drive for excellence.

General Duties and Responsibilities

• Providing day-to-day logistics support to the Sports Department.
• Supporting data analysis and budget forecasting.
• Working with multiple Heads of Sport to ensure effective planning and organisation across all programmes.
• Coordinating facilities (internal and external), catering and transport services.
• Supporting the Director of Sport with the communication of information to parents and pupils.
• Communicating with the wider College team information regarding sports fixtures and events.
• Liaising with external coaches to keep them compliant and informed of any session changes.
• Setting up systems and spreadsheets to help with the monitoring and recording of information.
• Creating and maintaining registers for various sports sessions.
• Supporting injury management protocols, as part of the College Welfare Policy.
• Using the College’s various data management systems to ensure effective and timely planning and communications regarding sporting activities and trips.

Person Specification

The successful candidate will have experience in the following areas:

• A proven record in logistics, or administration.
• Excellent IT skills with a thorough knowledge of MS applications, including Excel, Outlook and Teams.
• Highly organised, with the ability to manage own workload effectively within a fast-paced environment.
• Ability to work well under pressure.
• Excellent communication skills, both verbally and in writing.
• Ability to work closely, and communicate effectively, with others.
• A friendly and personable manner, with the ability to build strong working relationships across the College.
• The ability to show initiative and be proactive.
• Flexible, innovative and a willingness to be involved with change.
• Strong attention to detail.
• A keen interest, and some knowledge, of sports in general.

Hours of Work

You will be required to work 40 hours per week, Monday to Friday, 8.00am to 5.00pm with a 60-minute unpaid lunch break. This role will work term-time plus an additional four weeks.

Holidays

Holiday entitlement is included in the salary for the role. All holiday is to be taken outside of the working weeks.

Benefits

• Contributory pension scheme with matching contributions from the employer up to 9%, which all eligible employees will be automatically enrolled into within three months of commencement of employment.
• Life Cover is provided whilst working at Brighton College after successfully passing probation period.
• Complimentary lunch is provided.
• Free tickets to the College’s music, dance and drama performances.
• Job specific learning and development programme available to all employees.
• Employee benefit and discount platform.

Wellbeing

• Subsidised gym membership for the School of Science and Sport is available, which includes access to yoga and pilates classes, meditation sessions and use of the gym and swimming pool.
• Personalised health and wellbeing consultations.
• Generous sickness policy.
• Access to books and magazines from the College Library.
• Comprehensive wellbeing package.

Safeguarding and Equal Opportunities:

Brighton College is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. Any offer of employment will be subject to successfully completing pre-employment checks, including an enhanced DBS disclosure, the receipt of satisfactory references, the College’s pre-employment medical questionnaire, relevant original ID documentation and examination certificates. The post is exempt from the Rehabilitation of Offenders Act 1974 and the School is therefore permitted to ask job applicants to declare all convictions and cautions (including those which are "spent" unless they are "protected" under the DBS filtering rules) in order to assess their suitability to work with children. The College is committed to ensuring that the recruitment and selection of staff is conducted in a manner that is systematic, efficient and effective and promotes equality of opportunity. Our full equal opportunities policy is available on the ‘Careers’ page of our website.