Supply Chain Administrator

Supply Chain Administrator

Salary - £25,846.76

Permanent

We're looking for a Supply Chain Administrator to join our team based in Liverpool. This is an excellent opportunity for an organised and proactive administrator to support the effective management of supplier accounts, purchase orders, invoice processing and supply chain activities. You'll work closely with Category Managers, suppliers, subcontractors and internal teams, helping to ensure the smooth delivery of operational services while maintaining high standards of customer service, compliance and financial control.

What you'll be doing:

• Supporting Category Managers and Buyers with raising, reconciling and receiving weekly consolidated purchase orders.
• Monitoring and managing unmatched invoice reports to support supplier and subcontractor purchase order compliance.
• Assisting the Accounts Payable team to ensure invoices and credits are processed accurately and within agreed timescales.
• Liaising with suppliers, subcontractors and internal stakeholders to resolve invoice and payment queries.
• Processing purchase orders and goods receipting in line with financial regulations and business procedures.
• Managing the business mailbox and responding to enquiries efficiently and professionally.
• Supporting supplier account reconciliations and challenging discrepancies where necessary.
• Maintaining supplier records, compliance documentation and business quality records.
• Undertaking data entry, database maintenance, filing and archiving activities to ensure accurate record keeping.
• Preparing documents, spreadsheets and presentations to support business operations.
• Assisting with audits, quality checks and continuous improvement initiatives.
• Attending meetings and providing updates on progress and key activities when required.

What we're looking for:

• GCSE Maths and English (or equivalent qualification).
• Previous experience delivering administrative support within a commercial, contractor or similar business environment.
• Experience working with invoices, purchase orders, supplier accounts or financial administration processes.
• Strong IT skills, including experience using Microsoft Office applications.
• Excellent organisational skills with the ability to manage competing priorities and deadlines.
• Strong attention to detail and accuracy when managing records and financial information.
• Excellent written and verbal communication skills with the ability to build positive working relationships.
• A proactive and flexible approach with the ability to adapt to changing business needs.
• Ability to take ownership of workload and work effectively both independently and as part of a team.
• Full UK or EU driving licence.
• NVQ in Business Administration or equivalent qualification.
• Experience using housing or contractor software packages.
• Knowledge of quality management and corrective action processes.
• Evidence of continuing professional development.

INDC