Temporary Executive Assistant / Administrator

Location: Twickenham
Duration: 4-8 Weeks
Start Date: ASAP
Contract Type: Temporary

Our client is seeking an experienced and highly organised Temporary Executive Assistant / Administrator to provide a blend of executive support and office administration. This is an excellent opportunity for someone who enjoys working in a fast-paced environment and can quickly adapt to new systems and processes.

The role is split approximately 50/50 between supporting the Manager and providing general office administration support.

• Manage the Manager's diary and calendar, ensuring schedules are effectively coordinated.
• Arrange and coordinate meetings, including sending invitations and managing meeting logistics.
• Monitor and manage email inboxes, prioritising correspondence and responding where appropriate.
• Act as a key point of contact for internal and external stakeholders.
• Provide general administrative support to the Manager as required.

• Manage incoming emails through a ticketing system, ensuring requests are allocated to the appropriate teams for action.
• Monitor ticket progress and assist with follow-up where necessary.
• Maintain accurate records and update internal systems.
• Support day-to-day office administration activities.
• Assist with document management, filing and general business support tasks.
• Collaborate with colleagues to ensure smooth operational processes.

• Previous experience in an Executive Assistant, Personal Assistant, Office Administrator or similar support role.
• Strong organisational and time management skills.
• Experience managing busy calendars and coordinating meetings.
• Confident handling multiple priorities in a fast-paced environment.
• Excellent written and verbal communication skills.
• High attention to detail and ability to work independently.

• HubSpot (essential)
• Microsoft Outlook (essential)
• Experience working with ticketing or workflow management systems would be advantageous.

• Proactive and self-sufficient approach to work.
• Strong problem-solving abilities.
• Professional and approachable manner.
• Able to hit the ground running with minimal supervision.
• Flexible and adaptable to changing priorities.

• Immediate start available.
• Short-term temporary assignment (4-8 weeks).
• Varied role combining EA and administrative responsibilities.
• Opportunity to gain experience within a dynamic business environment.

Interested candidates should be available to start immediately and commit to the duration of the assignment.

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