Tenders & contract administrator

Location: Maidenhead (SL6 4XE)

Contract Length: 12 Months (Fixed-Term Contract)

Hours: 37.5 hours per week | Monday - Friday (9am - 5:30pm)

Salary: £36,000 per annum

Are you a highly organized professional with an eye for detail and a knack for managing data? We are seeking a Tenders and Contracts Administrator to provide critical database and administrative support to our Tenders & Contracts and Sales functions.

Key Responsibilities

• Quotation & Contract Administration: Manage the end-to-end service contracts process. Collate, verify, and submit accurate quotation documents within strict deadlines.

• Database & System Management: Maintain and update contracts and pricing databases in real time. Track expiring service contracts and ensure all distributed prices have proper internal alignment and approval.

• Tender Support: Support the Tenders and Contracts Manager in preparing tender submissions, managing the tender calendar, and distributing documents to relevant stakeholders.

• Inbox & Workflow Coordination: Keep the department inbox meticulously organized, colour-coordinated, and archived according to management standards.

• Compliance & Safety: Ensure all pricing, product changes, and proposals strictly follow company policies, statutory quality requirements, and environmental health and safety (EHS) standards.

• Experience: Preferred previous experience working within a Tenders & Contracts environment.

• Technical Skills: High proficiency in Microsoft Excel and Word. Experience with data systems like SAP and Cognos is highly preferred.

• Core Competencies: Strong analytical capabilities alongside solid mathematical and literacy skills.

• Work Style: A confident communicator who can work exceptionally well under tight deadlines while keeping management updated on system or process challenges.

This is a fantastic opportunity to anchor yourself within a vital, structured division of a leading medical organization. You will collaborate closely with supportive team members, balancing independent administrative ownership with cross-functional teamwork.

Randstad Business Support is acting as an Employment Business in relation to this vacancy.