Training Administrator at Ross-shire Engineering, Muir of Ord

What Are We Looking For? 

Due to continued growth, our Training Department is excited to welcome a Training Administrator to join the team on a full-time, permanent basis, based at our Muir of Ord office.

This is a varied and rewarding role where you’ll play an important part in coordinating training, supporting our teams and external providers, managing bookings and helping us continually improve our training processes.

This is a fantastic opportunity for an organised, proactive individual who enjoys working in a busy team environment and is keen to make a positive contribution to our continued success.

Some of Your Key Duties Include: 

• Securely store personal information in compliance with GDPR regulations.
• Treat all departments within Ross-Shire Engineering Group as internal clients and provide services accordingly.
• Collaborate with relevant departments to co-ordinate and organise internal and external training via phone calls, emails, Teams and face-to-face.
• Liaise with In-house Trainers and External Training Providers to book courses.
• Ensure appropriate arrangements have been made for courses such as informing travel team of travel/accommodation requirements for In-House Trainers, booking meeting rooms and ensuring appropriate equipment for the course is available.
• Ensure joining instructions are sent out for all courses to delegates (and Line Managers where required), including all necessary information such as date, time, location, materials required, and any other relevant details.
• Update Training Calendars and Resource Planners appropriately.
• Manage and maintain the Training Database/Spreadsheets; generating reports as required, uploading certificates and updating training completion/expiry dates.
• Monitor attendance of courses and track no shows.
• Collect, analyse, and distribute training feedback.
• Ensure commercial aspects of training bookings are completed efficiently, liaising with Accounts Department where required; raising Purchase Requisitions for orders such as external courses/ equipment hire; forward invoices to Accounts Department; requesting credit notes where required; ensuring external companies are invoiced if attending an RSE course; ensuring credit card receipts are promptly available for accruals.
• Ensuring Training Intranet/SharePoint/Teams pages are kept up to date.
• Handle applications for assessments and certification cards.
• Assist in setting up meetings, including preparing and distributing reports, agendas and minutes.
• Provide support in preparation and during audits.
• Proactively identify and recommend system improvements.
• Perform other duties as required by the Training/QHSE Department

What Do You Need? 

• Excellent communication skills, both written and verbal. 
• Have a very good level of knowledge of Microsoft Outlook, Word, and Excel. 
• Have very good administration knowledge and skills. 
• Be able to organise and prioritise the workload effectively. 
• Be able to work to deadlines to produce work to a high standard. 
• Be a clear and concise communicator, maintaining a polite and professional manner. 
• Be self-motivated and able to work on own initiative. 
• Be able to work well within a team environment.  

Who Are We?

RSE is a trusted clean water technology company, developing market-leading products and solutions for drinking water treatment, wastewater recycling and industrial water processes. Founded in Muir of Ord in 1982, the company has grown into one of the UK’s leading mechanical, electrical, instrumentation, control and automation (MEICA) contractors, delivering water treatment technologies and services across the UK and North America.

RSE’s commitment to innovation is helping to transform the water sector. Its offsite modular solutions reduce construction time, improve quality, increase cost certainty and deliver environmental benefits. With more than 2,000 employees across 27 locations and extensive manufacturing capability, RSE is scaling to address the industry’s most pressing challenges, including ageing infrastructure, rising demand and climate pressures.

The company offers a fully integrated, in-house service, from project inception through to design, fabrication, installation and commissioning. RSE works with major UK water companies, as well as leading industrial organisations.

With a strong focus on innovation, sustainability and carbon reduction, RSE has achieved company-wide carbon neutrality and continues to expand its global footprint, including through its first North American office in Milwaukee, Wisconsin.

What RSE Offer

To build successful teams and drive the level of quality that RSE is renowned for, we know we need the best people in the industry. Not only do we require the relevant skillsets, but we also need people with the right attitude and mentality to thrive and grow in an innovative and fast-paced environment. At RSE, you’ll be given every opportunity to set the path of your own career through our Business Streams and work within dynamic teams that will require you to rise to the challenge of working for a market leader.              

• Industry-leading salary based on your experience.
• A flexible career development path, with no restrictions on where your career can go.
• Private Healthcare (Personal)
• Holiday Allowance of 31 days per year, rising to 33 days per year after 2 years’ service.
• Holiday Buy / Sell Scheme
• Company Pension Scheme
• Cycle to Work
• Discounted National Gym Membership
• Professional Fees Paid
• Employee Discount Platform
• EV/Hybrid Car Lease Scheme
• Access to our network of health professionals including mental health champions and Occupational Health Nurse.

In a flourishing sector where there are vast career opportunities available, we believe by leading transformation in the industry our offering to the market means our people have the space to thrive.

If you’re interested in a career with a company that will harness your skills and provide you with the support to create your own future within the water industry, apply now.