Transport Manager
Panda
Transport Manager
Location: Sheffield
Department: Transport
Reporting to: UK Fleet Manager
Responsible for: Workshop Technicians
About the Role
We are looking for an experienced Transport Manager to support our UK fleet operation and help ensure we remain fully compliant, safe and operationally effective.
This is a key compliance and fleet management role, working closely with the UK Fleet Manager to ensure our Operator Licence obligations, DVSA requirements, vehicle maintenance standards, driver hours, working time rules and fleet risk processes are managed effectively.
As Transport Manager, you will act as a named Transport Manager on the Company Vehicle Operator’s Licence and play a lead role in driver compliance, fleet risk, road safety, vehicle maintenance governance and operational reporting.
The role would suit someone with strong transport compliance knowledge, excellent organisational skills and the confidence to work closely with drivers, workshop teams, traffic planners, senior managers and external suppliers.
What You’ll Be Doing
You will be responsible for:
- Supporting the UK Fleet Manager to ensure full compliance with DVSA regulations and Operator Licence undertakings
- Acting as a named Transport Manager on the Company Vehicle Operator’s Licence
- Monitoring EU Drivers’ Hours rules and Working Time Regulations for mobile workers
- Managing tachograph infringements in line with company policy and ensuring accurate records are maintained
- Ensuring vehicles are serviced, inspected and maintained to a high standard
- Managing vehicle maintenance contracts and ensuring they remain up to date
- Leading on driver compliance, fleet risk, road safety and related business procedures
- Ensuring weekly vehicle gate checks are completed in line with standard operating procedures
- Making sure defects identified through gate checks are rectified and driver coaching is provided where required
- Producing monthly governance reports for the UK Fleet Manager on driver compliance and vehicle maintenance compliance
- Managing Earned Recognition KPIs, ensuring data is accurate and issues are addressed before upload to the DVSA
- Presenting daily VOR information to traffic planners, department heads and senior management
- Tracking VOR reasons, length of downtime and expected repair dates
- Ensuring vehicle servicing is completed in line with manufacturer service intervals
- Ensuring LOLER inspections and tachograph calibration requirements are completed within legislative timescales
- Collating and monitoring driver tachograph information through approved analysis software
- Producing monthly driver hours and tachograph reports
- Keeping Regional Fleet Managers and Service Delivery Managers informed of any issues requiring action
- Ensuring transport and fleet employees complete relevant safety and LMS training on time
- Supporting the delivery of safety bulletins, toolbox talks and updates linked to the Group Driver Handbook
- Keeping drivers informed of changes to procedures, legislation, training requirements and company updates
- Arranging and leading driver meetings where required
- Investigating complaints and ensuring corrective actions and communication are completed promptly
- Maintaining up-to-date knowledge of relevant transport legislation and regulations
- Working with Driver Trainers to monitor and support driver training, including Driver CPC
- Managing purchase order processes, checking invoices and ensuring correct authorisation for expenditure
- Completing weekly payroll on TMS accurately and in line with payroll deadlines
- Carrying out any other tasks appropriate to the role as requested by senior management
You will need:
- Previous experience in a transport compliance, fleet management or Transport Manager role
- Strong understanding of Operator Licence requirements, DVSA regulations and transport legislation
- Knowledge of EU Drivers’ Hours, tachograph rules and Working Time Regulations for mobile workers
- Experience managing vehicle maintenance compliance, servicing schedules and inspection records
- Strong organisational skills with the ability to keep accurate records and manage deadlines
- Confidence using transport systems, tachograph analysis software and reporting tools
- A proactive approach to identifying issues, improving processes and reducing risk
- Strong communication skills with the ability to work with drivers, planners, workshop teams, managers and suppliers
- The ability to investigate issues, produce clear reports and follow through on corrective actions
- An approachable and professional style, with the ability to build positive working relationships
- Transport Manager CPC qualification would be strongly preferred
We are looking for someone who takes compliance seriously but also understands the operational realities of a busy transport environment.
You will be organised, practical and confident holding standards, while also being approachable and able to bring drivers, workshop colleagues and managers with you. You will use data, systems and regular communication to improve driver behaviour, road risk, vehicle availability and overall fleet performance.
This is a great opportunity for a capable Transport Manager to play an important role in supporting a safe, compliant and reliable UK fleet operation.
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