VOID - TEST JOB - FM Coordinator in London, Greater London

This is a void test job from Ritz Recruitment for testing only. Please do not apply.

Job Description: Facilities Coordinator

My client is an global hedge fund with more than 2,400 employees and offices in the
United States, Europe and Asia. Founded in 1980's, and they employ a global multi-strategy
investment approach, opportunistically engaging in a broad array of trading and investing strategies.
My client has differentiated itself from other investment management firms through our consistent
ability over the last 25 years to generate returns that have not been correlated to the general market.

The talent and dedication of our people are critical to our success. We offer an opportunity for
developing one’s professional career while working with individuals trained in a variety of disciplines in a
collegial and dynamic environment. We also offer a broad range of competitive benefits on a global
basis.

1. General Information

 Hiring Department/Group: Administration, London

 Job Title: Facilities Coordinator

 Office Location: Berkley Square

2. Job Function Summary

The successful candidate will work as a Facilities Coordinator in the London office. The hours will be
from 09.00 am to 6.00pm, however flexibility is required to attend premises to supervise and monitor
contractors “out of hours”, including weekends.

3. Principal Responsibilities

 Office Management function:

o Assist with the co-ordination of the contracts for the Office Management and their
renewal dates

o Keep office management/facilities supplier list up to date

o Keep contracts and maintenance schedule spreadsheets up to date

o Liaise with contractors and schedule in routine maintenance visits

o Keep filing up to date (both soft copy and hard copy)

o Ensure Health & Safety documentation is up to date

o Organise H&S training

o Complete weekly H&S check

 Facilities Coordinator function:

o Management of daily communication with supply vendors

o Responding to service calls/emails

o Identify cleaning deficiencies in overall facility and proactively identify areas requiring
attention

o Ensure the physical appearance of the office is to company standards

o Partner and communicate with building engineers on service requests

 Ad hoc team requirements as they arise, to include:

o Reception lunchtime/holiday reception cover

o Holiday cover for Office Management/Facilities team

4. Qualifications/Skills Required

 Microsoft Office experience

 Strong Excel and data entry skills a plus

 Detail oriented

 Demonstrates thoroughness and strong ownership of work

 Proactive approach

 Logical and problem solver

 Able to prioritize in a fast moving, high pressure, constantly changing environment;

 Good sense of urgency

 Quick learner

 Good team player with a strong willingness to participate and help others

 Ability to remain calm in a hectic work environment

 Strong communication skills; ability to communicate well with people of all levels

 Friendly and cooperative personality

 Personal integrity; trustworthy and honest

Reference: A-1019