Ward Clerk

Job Title: Ward Clark

Location: Buckinghamshire Healthcare NHS Trust

Trust Location: Stoke Mandeville Hospital, HP21 8AL

Payrate: Band 2, £12.71 per hour 

Shift Patterns: Monday - Sunday shifts will be on a rota- Day shifts (07:30-15:30 / 15:30- 23:30) (37.5 hours per week)

Duration: Start: ASAP, End: August 2026 (weeks)

System Knowledge: Microsoft packages. 

Job Description:

To provide administrative and clerical support to the Maternity Ward Sister and ward 
team, carrying out assigned tasks in respect of a comprehensive clerical and 
computer service to the work area. To provide an accurate and efficient data entry 
service of patient information on a daily basis, and to provide a daily reception service 
to the Ward area. The Ward Clerk will be expected to participate in a duty rota 
including working weekends, evenings and nights 

RESPONSIBILITIES 
 
1. Act as the focal point of administrative communications for the Maternity Ward, 
taking all telephone enquiries, personal callers/visitors and directing patients where 
necessary. 
2. Register, collate and enter onto the computer system all patient held records, as 
well as collecting and filing all in-patient books and, when necessary, register new 
patients using the Medway/Evolve system. 
3. Enter basic patient data onto the computer, especially admission, transfer and 
discharge details. 
4. Prepare documentation from admission to discharge for use by the Midwifery 
team. 
5. Filing of documentation in patients’ notes. 
6. Ensure that patient notes and x-rays are obtained for elective and emergency 
admissions. 
7. Maintain patient notes on the ward in an organised and methodical manner 
according to Trust guidelines, including filing of results, printing patient labels. 
8. Ensure there is an adequate supply of appropriate patient information leaflets and 
paperwork required by staff.
9. Liaise with Child Health as required. 
10. Check the Medway error folder daily to ensure errors and issues are resolved. 
11. Update the staffing boards daily. 
12. Ensure signage around the ward is up-to-date. 
13. Make outpatient appointments and send to patients if discharged.
14. Assisting with writing staffing daily sheets.
15. Maintain an accurate filing system to enable rapid retrieval of information from 
computer and paper systems. 
16. Where ‘top-up’ services are not provided, requisition stock and non-stock items, 
record and check same on receipt. 
17. Manage stationary and stores stock levels. 
18. Assist ward staff / Matron with office work as appropriate, i.e. typing memos, 
minutes. 
19. Photocopying and filing, as requested by the Ward Sister /Matron. 
20. Downloading ward emails. 
21. Understand the importance of fire precautions and awareness of Trust policy 
regarding emergency procedures. 
22. Attend in-service and other training programmes as required. 
23. Assist in other wards/departments as requested by the Head of Midwifery/Matron. 
24. Ensure general tidiness of working area. 
25. Report any defects, relating to the maintenance of the ward environment, to the 
Ward Sister and take appropriate action. 
26. Supervise and attend to needs of visitors. 
27. Undertake any other duties as requested by Shift Co-ordinator. 
28. Co-ordinate annual leave with other Ward Clerks, covering for absences including short term sick leave.

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As an equal opportunities’ organisation, NHSP is committed to the equal treatment of all current and prospective Bank members and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender reassignment, or marriage and civil partnership. We believe there is a strong case for the Equality, Diversity and inclusion agenda and we strongly encourage suitably qualified applicants form a range of backgrounds to apply.

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By joining us you can look forward to a choice of flexible Bank shifts across any of our client Trusts in England, as well as the ability to develop professionally and gain experience in several wards or areas.

Disclaimer

Please note, you will be contacted by email throughout the recruitment process, so please check your emails, including your junk/spam regularly. We regret we cannot contact everyone who is not selected for an interview, therefore if you do not hear from us within 21 days after submitting your application, please assume you have not been successful on this occasion.