Admin Assistant in Oxford
Posted by Plus One Recruitment
£27,600 a year
OX16 3JU · Permanent
Our client is an established organisation operating within the engineering and materials testing sector, providing specialist laboratory testing, inspection and technical services to a range of industries. With a strong focus on quality, accuracy and customer service, the business supports manufacturers and engineering companies with reliable testing solutions and technical expertise.
The Role
We are looking for an organised, proactive and detail-oriented Administrative Assistant to join a busy materials testing laboratory. This varied and rewarding position involves supporting daily office operations, coordinating goods receipt and dispatch, processing invoices, managing purchasing administration and communicating with customers and suppliers. Working closely with colleagues across different departments, you will play an important role in ensuring administrative processes run efficiently and customer requirements are met. This is an excellent opportunity for someone with previous office administration experience who enjoys managing multiple priorities and would thrive in a professional engineering or technical environment.
Duties & Responsibilities
- Receive incoming goods and deliveries, check documentation and accurately record information on internal systems.
- Liaise with internal departments to coordinate goods, documentation and information, ensuring efficient workflow.
- Communicate professionally with customers, providing progress updates and following up on outstanding enquiries.
- Prepare, check and issue customer invoices, ensuring accuracy and compliance with company procedures.
- Raise purchase requisitions and purchase orders, process supplier invoices and resolve discrepancies.
- Coordinate customer dispatches, including packaging arrangements, courier bookings and relevant shipping documentation.
- Provide a professional reception service, welcoming visitors, maintaining signing-in records and notifying relevant colleagues.
- Maintain accurate administrative records, support general office activities and proactively follow up outstanding tasks.
- Previous experience in an administrative assistant, office administrator, customer service or office coordination role.
- Excellent organisational and time management skills, with the ability to prioritise tasks and manage competing deadlines.
- Strong attention to detail, accurate data entry skills and confidence maintaining administrative records.
- Excellent written and verbal communication skills, with a professional approach to customers, suppliers and colleagues.
- Proficiency in Microsoft Office applications and confidence using computerised business and administrative systems.
- A proactive, reliable and self-motivated approach, with the ability to work independently and use initiative. Previous experience in purchasing, invoicing, goods receipt or dispatch administration, or an interest in engineering, manufacturing or materials testing, would be advantageous.
- Full-time position
- Monday to Friday from 08:30 – 17:00
- Salary is £27,600.
For a discreet, detailed discussion about the role, you can reach out to Vanessa Rodriguez at (phone number removed) or email (url removed)
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